Creating Prior Approval Requests

Login to the EHBs (https://grants.hrsa.gov) as a Grantee using Login.gov and two-factor authentication.

For details about logging in to the EHBs, refer to the EHBs Login Process Overview help page. 

On the Pending Tasks - List page, select Prior Approvals from the Grants section in the left navigation panel. You will land on the Prior Approvals - Incomplete List page.

Select the Create New Prior Approval button just below the page title. You will land on the My Grant Portfolio - List page.

Select Request Prior Approval in the Options column. You will land on the Prior Approval Request - Acknowledge Documentation Review page.

Select the radio button for the Request Type and then select the Create button. You will land on the Prior Approval - Status Overview page displaying a "Success" banner. 

If you select Administrative Supplements, enter Administrative Supplements Funds Request by Document Number, as applicable for programs configured to support multiple Document Numbers.

If you select Carryover of Unobligated Funds, enter Carryover Request by Document Number, as applicable for programs configured to support multiple Document Numbers.

For Carryover Type only, the Request Details - Financial Report Information section includes the Tracking Number column, which displays the Federal Financial Report (FFR) for each document number, as well as the Document Number column.

If you select Extension with Funds, enter Extension With Funds Request by Document Number, as applicable for programs configured to support multiple Document Numbers.

Select Budget Period from the drop-down then Select the Continue button. You will land on the Prior Approval - Status Overview page displaying a "Success" banner. 

On the Prior Approval Request – Status Overview page, select the forms from the left menu and enter the details in the structured budget forms. The displayed budget forms are based on the Prior Approval Type and Grant Type combination selected.

For Administrative Supplements, Carryover of Unobligated Funds and Extension with Funds, to view a breakdown of funds by Document Number, select Review, from the left Tasks menu under Review and Submit.

Select View next to Request Information - Coversheet.

A breakdown of funds by Document Number is listed under Request Details.

Note: The Request Details will be formatted based on the Prior Approval type.

Select the Electronic Signature check box and then select the Confirm button. You will land on the Prior Approval Request Type - Select page.

You will land on the Prior Approvals - Incomplete List page displaying a "Success" banner.