Creating Prior Approval Requests

General Information

As a Grantee, you can initiate a Prior Approval (PA) Request when a current grant award needs updates. As part of the Prior Approval Request, complete budget information on the structured forms in the EHBs. After completing the forms, submit your request to HRSA for review and approval. Examples of changes that can be made to grants include carrying funds over to a new year, an extension with or without additional funds, and approval of draw-down funds.

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Steps to Create a Prior Approval Request
1	Login to the EHBs (https://grants.hrsa.gov/webexternal ) as a Grantee using Login.gov and two-factor authentication. For details about logging in to the EHBs, refer to the EHBs Login Process Overview help page.
2	Click the Tasks tab from the top header options.
3	On the Pending Tasks - List page, click Prior Approvals from the Grants section in the left navigation panel. You will land on the Prior Approvals - Incomplete List page.
4	Click the Create New Prior Approval button, just below the page title. You will land on the My Grant Portfolio - List page.
5	Click Request Prior Approval in the Options column. You will land on the Prior Approval Request - Acknowledge Documentation Review page.
6	Open and review the document(s) under the Prior Approval Documentation section.
7	Click the Acknowledgment check boxes and then click the Continue button. You will land on the Prior Approval Request Type - Select page.
8	Click the radio button for the Request Type and then click the Create button. You will land on the Prior Approval - Status Overview page displaying a "Success" banner.
9	On the Prior Approval Request – Status Overview page, select the forms from the left menu and enter the details in the structured budget forms. The displayed budget forms are based on the Prior Approval Type and Grant Type combination selected.
Note You can use the left navigation menu to add budget information to each structured form. OR you can click Update within the Prior Approval Status section.
Note Depending on the Prior Approval request selected, the details requested within the structured budget forms will change.
10	After completing the Prior Approval Request select Submit within left navigation menu. Complete the details provided and Submit the Prior Approval Request.

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Creating Prior Approval Requests

General Information

Steps to Create a Prior Approval Request