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1.FY23 ECV Final Report Overview

The fiscal year (FY) 2023 Expanding COVID-19 Vaccination (ECV) awards to health centers increase access to, confidence in, and demand for updated COVID-19 vaccines within their service areas. The FY23 ECV Final Report covers the entire ECV period of performance, December 1, 2022 through December 31, 2023.

2. Accessing the ECV Final Report

1. Login to EHBs. 

Pending task list page

2. From the EHBs home page, click the Tasks tab to view the Pending Tasks - List page.

3. The ECV Final Report task will show 'Other Submissions' in the 'Task' column and will show your ECV grant number in the 'Entity' column.

Note: The tracking number for the ECV Final Report is indicated by 'FR'

4. Click the Start or Edit link in the 'Options' column to begin your final report. 

3. Completing the ECV Final Report

1. On the Final Report - Status Overview page, you will see the applicable forms to complete the ECV final report. The report consists of two forms:

  • Contact Information
  • FY23ECV-FR Form

status overview page

2. Click the Update link in the 'Options' column next to the Contact Information Form.

3.1 Completing the Contact Information Form

1. Enter the contact information for the point of contact for your ECV Final Report. 

contact info page

2. Click the Save and Continue button to proceed to the ECV Final Report Form.

3.2 Completing the ECV Final Report Form

1. Complete the following questions on the FY23ECV Final Report Form.

Screenshot of Project Status

Question 1: Project Status

  • Indicate the status of your project.  If you select “Project less than 100% complete: Will not expend all funds” you must include a narrative explanation.

Question 2

For questions 2a to 2h, please provide a status report on all activities conducted from 12/1/2022 through 12/31/2023. For each activity included in the approved work plan, identify whether activities were completed or were not included in the Activity List (N/A). Provide a detailed narrative summary in the space provided for each applicable question 2a through 2h, including successes and lessons learned.

Screenshot of q2 screenshot

Question 3

Are the activities described above and associated uses of the funds consistent with your approved Expanding COVID-19 Vaccination award submission (initial ECV post-award application
submission and ECV extended budget submission, as applicable)?

  • If 'No', provide an explanation

Screenshot of q3 screenshot

Question 4:

Indicate any issues or barriers experienced while implementing the planned activities within the period of performance.  

  • Make a selection for 4.1 if there were any barriers. If none, leave blank. If ‘Other’ selected, describe the barrier in the text box provided.
  • Provide a narrative for 4.2 if there were any barriers faced.

Screenshot of q4 screenshot
3. Click the Save and Continue button to proceed to the Review page.

4. Submitting the ECV Final Report

1. On the Review page, review your progress report forms to ensure that all information entered is accurate. Access each form by clicking on the View link in the 'Options' column. Click on the Continue button to proceed to the Submit Report page.

Screenshot of review page screenshot

2. On the Submit Report page, click on the Submit button to submit your final report to HRSA.

submit report screenshot

5. Responding to Change Requests for the ECV Final Report

1. After submitting the ECV Final Report, HRSA may determine that additional information or corrections are needed to what was originally submitted. 

  • In this case, an EHB email notification with more details regarding the requested changes will be sent to you.
2. If a change request is sent, your final report will be accessible to you immediately in your pending tasks queue. Follow the steps found in section 2. Accessing the ECV Final Report to revisit and update the information in your final report consistent with the email notification.
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