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1.SBSS Progress Report Overview

The purpose of School-Based Service Sites (SBSS) funding is to expand access to health center services by increasing the number of patients who access comprehensive primary health care services through Health Center Program service delivery sites located at schools.

Award recipients will accomplish this by:

  • Adding new Health Center Program service delivery sites at schools, or
  • Expanding comprehensive primary health care services at existing Health Center Program service delivery sites located at schools.

Expanded services include general primary medical care, mental health, substance use disorder, oral health, vision, and/or enabling services.

2.Accessing the SBSS Progress Report

1. Login to EHBs. 

Screenshot of Pending Tasks - List Page

2. From the EHBs home page, click the Tasks tab to view the Pending Tasks - List page.

3. The SBSS Progress Report task will show 'Progress Report' in the 'Task' column and will show your SBSS grant number in the 'Entity' column.

4. Click the Start or Edit link in the 'Options' column to begin your progress report. 

3.Completing the SBSS Progress Report

1. On the Progress Report - Status Overview page, you will see the applicable forms to complete the SBSS Progress Report. The report consists of three forms:

  • Contact Information
  • SBSS Form
  • Final Performance Narrative Form 

Screenshot of Status Overview Page

2. Click the Update link in the 'Options' column next to the Contact Information Form.

3.1 Completing the Contact Information Form

1. Enter the contact information for the point of contact for your SBSS progress report. 

Screenshot of Contact Information Form

2. Click the Save and Continue button to proceed to the SBSS Form.

3.2 Completing the SBSS Form

1. Complete the following questions on the SBSS Form.

Screenshot of Question 1 Project Status

Question 1: Project Status

  • Provide an approximate status for your project.
  • The option to mark the project "Implemented" will be enabled during the last reporting cycle. When selected, you will be required to complete the Final Performance Narrative Form.

Question 2: Please provide a status update and describe success and lessons learned on the activities supported with this funding in the following areas. Identify what activities have been completed, are in progress, and/or are planned with this funding:  

  • For questions 2a-2e, select "Fully Implemented," "Partially Implemented," "Not Yet Started," or "N/A" to describe the status of funded activities over the last six months.
  • Provide a narrative status update for each activity.
  • If you have a budget modification that affects the funded categories, contact your Investment Oversight Advisor (IOA).
  • For question 2e, list each minor alteration/renovation (A/R) project (A/R sites are identified by the service site address) and provide a brief update of your A/R activities at each project site. Include your progress on responding to all requests for A/R and/or NEPA/HP Supplemental Information, if applicable. Select Fully Implemented only after minor A/R activities at all sites are completed.
  • Narratively describe any successes and/or promising practices as well as any lessons learned from the project.


Screenshot of Question 2

Question 3: Are the implemented or planned activities described above and associated uses of the funds consistent with your SBSS approved application?

  • If no, check all that apply. If changes impact the approved SBSS budget, also upload in the Attachments section a revised budget with details by cost category.
  • Provide information on any contemplated changes to your approved A/R project activities.


Screenshot of Question 3

Question 4: Are there or do you anticipate any issues or barriers in the use of the funding and/or implementing the planned activities consistent with your approved SBSS work plan submission?

  • If yes, please identify the type of barriers encountered. Select all that apply and describe steps taken to mitigate issues or barriers. 

Screenshot of Question 4

Attachments: 

  • You may attach documents to provide additional context for any of the above questions.

Screenshot of SBSS Form - Attachments

2. Click the Save and Continue button to proceed.

3.3 Completing the Final Performance Narrative Form

1. The Final Performance Narrative Form should only be completed if this is your final progress report. In your final report, you will be able to mark the project "Implemented" on the SBSS Form.

2. Complete the following questions on the Final Performance Narrative Form:

Question 1: Is this your final report?

Screenshot of Final Performance Narrative Form

Question 2: Performance Narrative

  • Provide a detailed summary of the activities performed using SBSS funds.

Attachments: 

  • You may attach documents to provide additional context for your performance narrative.
3. Click the Save and Continue button to proceed to the Review page.

4.Submitting the SBSS Progress Report

1. On the Review page, review your progress report forms to ensure that all information entered is accurate. Access each form by clicking on the View link in the 'Options' column. Click on the Continue button to proceed to the Submit Report page.

Screenshot of Review page

2. On the Submit Report page, click on the Submit button to submit your progress report to HRSA.

Screenshot of Submit Report Page

5.Responding to Change Requests for the SBSS Progress Report

1. After submitting the SBSS Progress Report, HRSA may determine that additional information or corrections are needed to what was originally submitted. 

  • In this case, an EHB email notification with more details regarding the requested changes will be sent to you.
2. If a change request is sent, your progress report will be accessible to you immediately in your pending tasks queue. Follow the steps found in section 2. Accessing the SBSS Progress Report to revisit and update the information in your progress report consistent with the email notification.
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