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EHBs KB for Grantees

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This page was made available on March 25, 2022.

Overview

The federal government is moving away from using the DUNS number and is replacing it with a new non-proprietary identifier, the Unique Entity Identifier, UEI. On April 4, 2022, the federal government will stop using the DUNS number to uniquely identify entities registered in the System for Award Management (SAM). At that point, entities doing business with the federal government will use a Unique Entity Identifier (UEI) created in SAM.gov. 

For details on why this transition is happening, please refer to the GSA website, gsa.gov/entityid.

To support this federal transition, HRSA’s Electronic Handbooks (EHBs) processes are moving to the UEI starting on March 24, 2022. The EHBs are being updated to enhance all fields labeled as DUNS number UEI.

This transition in the EHBs is expected to be completed by October 2022. 

What is the UEI?

The Unique Entity Identifier is the new 12-digit alphanumeric identifier that will be provided by SAM.gov registration to all entities who register to do business with the federal government (including the existing entities). This is the identifier which is replacing the use of the DUNS.

UEI Example: 23ABC4567DEF

What does this mean for me?

  • To apply for a HRSA funding opportunity on or after March 24, 2022, your organization must have a UEI.  
  • Ensure your UEI is reflected in the EHBs.  
    • You can find the UEI in the Organization Folder.  
    • If you see the UEI no further action is needed.
    • If you do not see the UEI listed in the EHBs, ensure your organization is registered in SAM.gov and update organization details as needed.   
      • Note: Any changes to organization details may take up to two days to be validated and reflected in SAM.gov, and an additional day in the EHBs. 
    • After receiving your UEI from SAM.gov, reach out to your grant and program office contacts to provide them with the UEI. 

What pages are being updated?

The following pages are being updated with the March 24, 2022 release:

  • RSR, EHE, ADR, PTR, and AETC Reports, and Service Provider pages

Notes: 

    • For the reports created prior to October 28, 2021, where only DUNS was captured, the UEI value will be left empty.
    • The already archived reports will continue to display the DUNS field along with the respective DUNS value.

On this page

Example of UEI Changes

RSR Recipient Reports

When you are reviewing the RSR Recipient Reports you will now see the UEI in the header and in General Information field 2b. 

Screenshot of the RSR Recipient Report showing the UEI field


PTR Recipient Reports

When you are reviewing the PTR Recipient Reports you will now see the UEI in the header and Recipient Information field 2b. 

Screenshot of the PTR Recipient Report showing the UEI fields


ADR Recipient Reports

When you are reviewing the ADR Recipient Reports you will now see the UEI in the header and in Form Field 3. 

Screenshot of the ADR Recipient Report showing the UEI fields


Service Provider Pages

The Service Provider pages have been updated to display the UEI on the organization pages. The My Registered Organizations List page contains a column for the UEI. Select Organization Folder or Organization Profile from the Options column to view the UEI within the folder or profile. 

Screenshot of the My Registered Organizations List page showing the UEI field

On the Organization Folder Home page you can see the UEI listed in the header section. 
Screenshot of the Organization Folder Home page showing the UEI

If you go to the Organization Profile you can also see the UEI in the Header, as well as in the Organization Information section. 

Screenshot of the Organization Profile showing UEI fields
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