The Scope Verification User Guide is available here: https://grants2.hrsa.gov/webSCPexternal/Help/Include/Documents/Scope%20Verification%20User%20Guide.docx
Service Verification User Guide for New Starts
The Bundling Service Verification User Guide for New Starts is available here: https://grants2.hrsa.gov/webSCPexternal/Help/Include/Documents/Bundled-User-Guide.docx
What is Scope Verification?
Scope verification is a "Term" or "Condition" “condition” that appears on your Notice of Award (NoA) . As with any other Terms and Conditions, this "Term" or "Condition" has to be met by the grantee in order to comply with the grant requirements.
What if I am unable to verify by the deadline?
If the verification is not completed by the deadline due to inactivity by grantee or verification indicating the proposed action can not happen for various reasons, the Proposed action would be rolled back/undone. for Example: A Change in Scope request to add site, when failed to verify would not be added to the scoperelated to the approved change within your application. This approval is not yet effective in your health center’s approved scope of project.
You are expected to implement approved change(s) (e.g., open the approved site or begin providing the new service, etc.) within 120 days of receiving the NoA or HRSA notification approving the change. Health centers must verify the change has been implemented, consistent with the application, by completing an electronic verification deliverable within EHB.
When do I need to do
a scope verification?
When a NoA has been issued to the grantee which contains this "Term" or ", and it provides a scope verification "Condition", a grant deliverable is created for the grantee health center to act upon. This deliverable could can be found in the "Other Submissions" page of the submission module. The submission would will have an expiration date of 120 calendar days from the NoA issue date. The grantee health center can start working on it by clicking "Start Submission Link" on the deliverable.
The health center may verify the change as implemented any time before the due date.
May I request an extension?
Yes, You can may request an extension(s). Although the number of requests is not limited, the no of days in extension should . The number of days for an extension request may not exceed a total of 90 days.
Exception: New Access Point (NAP) sites must be verified within 120 days of award. If the site is not implemented, a progressive action condition will be initiated. Extension requests beyond this time frame are not permitted for NAP site verifications.
How do I request an Extension?
An extension can may be requested by entering an estimated date for completion. If it is greater than after the expiration date, the system will calculate the number of days of extension and provide an option to submit the extension to HRSA.
The time it is with BPHC would be removed from the total time for that deliverable. it would not be counted towards your original 120 days nor for the extension requests.
if I am
The system would make sure that the grantee gets at least 14 days to respond once the request comes back from BPHC in an event of either approval or disapproval.
When can I verify if the proposed action is implemented?
unable to verify by the deadline?
If the scope verification is not completed by the deadline, the proposed action will not be considered implemented or part of the approved scope of project. For example: A site would not be added to the scope of project, if it is not verified.
What happens upon successful verification, and when is my scope updated?
If the verification is required because of a "Term" on NoA then a mere notification is sent to the PO and the changes are applied to scope. When the verification is required because of a "Condition" on the NoA, a request goes to BPHC, and the changes are applied to the scope of project only when this request is acknowledged by BPHC. A new NoA is issued, noting the implemented action.
What if I am not able to
implement the proposed action?
You need to submit the verification request indicating the same to BPHCyou are not implementing the proposed action. BPHC would then will take the appropriate action of rolling back your proposed change.
May I use the same verification deliverable to verify an alternate location?
No. You must submit a new CIS application and if it is approved by HRSA, a new alternate location must be verified through a new 120 Day Verification deliverable within EHB.
May I provide an alternate location information if I am not implementing at the current location?
Yes, if an alternate location will be generating patient encounters instead of this the proposed site, you can add should provide the alternate location information .Please Note that (e.g., proposed new physical address). However, this information is only for tracking purposepurposes. Please note, you would have to must submit a CIS to get this alternate location added to scope.new CIS application (e.g., Add Site), for HRSA review.
What is the "List of Pre-registered Performance Sites
These are the sites that are registered in the Enterprise Site Repository (ESR).
Can I use the same verification record to verify an alternate location?
No. The alternate location must be verified through a new 120 Day Verification record.
Are there any exemptions from this verification?
Only the Service Site additions, Service Site deletions and Service additions need to be verified. This includes deemed additions as well. The rest are exempt, regardless of whether or not they are in your scope of project.
Where can I see the site name for which the verification is being done?