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1. Create a Login.gov (Create your account - Login.gov) account with the same email address you use to log into the EHBs. 
2. If you already have a Login.gov account, verify the account is active and uses the same email address used to log into the EHBs. 
   1. If the email address used for Login.gov and the EHBs is different, you can create a new Login.gov account with the EHBs email address, or add your EHBs email address as a secondary email in Login.gov.
3. For step-by-step instructions on creating a Login.gov account, refer to the Login.gov Wiki Help page.

1. Once you create your Login.gov account, do the following:
   1. Visit https://grants.hrsa.gov/
   2. Click on your user community to go to the login page.
   3. Click on the “Login” button which navigates you to Login.gov.
   4. Provide the Login.gov credentials and two-factor authentication. On successful login to Login.gov, you will be redirected to the EHBs profile creation page to create your EHBs account.
   5. Use the grant number associated with your State’s Block Grant to link to your organization.

Authorizing Official: The individual, named by the applicant organization, who is authorized to act for the applicant and to assume the obligations imposed by the Federal laws, regulations, requirements, and conditions that apply to grant applications or grant awards. If you are the designated authorizing official for your organization use this role.

Business Official: The individual, named by the applicant organization, who is authorized to review and submit the financial status report, and, interact with the payment management system. If you are the designated business official for your organization use this role.

Other: All other individuals of an organization who wish to participate in the electronic process should register using this role. HRSA's electronic process allows for additional functional roles such as Application Preparer, Project Director, Communication Contact etc

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The Authorizing Official, named by the applicant organization, is authorized to act for the applicant and to assume the obligations imposed by the Federal laws, regulations, requirements, and conditions that apply to grant applications or grant awards. The signature of the authorizing official:

• protects the legal rights and interests of the applicant organization
• commits the application organization to fulfill obligations of HRSA grant

The signature of the authorized representative forms a legal contract between the applicant organization and the grantor agency, HRSA. By signing documents on behalf of the organization, the authorizing official binds the applicant organization to perform within the terms of the grant agreement, common assurances and certifications, administrative requirements, and programmatic requirements.

The Authorizing Official is responsible for:

• Developing a work plan or calendar to administer and achieve the goals and objectives of the grant award
• Submitting timely, accurate program reports and ensuring the person responsible for fiscal reporting is also prompt and accurate
• Ensuring the grant award is administered in compliance with applicable state and federal laws and regulations
• Ensuring the grant award is administered in compliance with all the applicable terms and conditions

Specifically, the Authorizing Official has the following responsibilities in the electronic process within HRSA EHBs:

• Managing and monitoring all the users registered on behalf of the organization
• Ensuring that the organization profile is updated to reflect any changes in address, contact information, or CRS-EIN
• Reviewing and submitting all the applications completed on behalf of the applicant organization

• Yes, every request must be approved by the user with the Primary Authorizing Official (AO) privilege of each organization.
• The EHBs sends automated reminder notifications to approvers.

• The EHBs sends automated reminder emails to approvers.

Once the reviewer (user with the Primary AO privilege or SAM.gov Electronic Business POC) approves or rejects your request, you will receive an email notifying you of the action taken. If approved, you can login to EHBs and confirm that the organization is displayed on the Organization list page.

• A user (with any role) who has been granted the ‘Manage Users’ and ‘Manage Organization Profile’ privileges.
• First person given the role of AO when registering to an organization automatically obtains this privilege.

Yes, multiple users within an organization can have this privilege.

If you are already registered to an organization, from the Organization tab, expand the arrow next to the organization name, and see the user with Primary AO privilege listed. 

If you are not already registered to an organization, search for the organization from the User Account Register to an Organization list page and then hover over the Registered AO names to see if there is a user with the Primary AO privilege.

No, these are different. A user can have both the Authorizing Official role and Primary Authorizing Official privilege, however, they are not required to be the same user. 

The EHBs does not reveal the identity of the reviewers to the requester. This is as per the security requirements. This process of assigning an approver is automated.

• If a user with the Primary AO privilege does not exist for an organization in EHBs, then the system automatically sends an email, with a link, to the SAM.gov Electronic Business POC. The link can be used to approve or reject the registration request. If no action is taken, the link expires after 30 days.
• Until the SAM.gov Electronic Business POC approves a registration request and grants them the Primary AO privilege, the SAM.gov Electronic Business POC continues to be the approver for the organization.

Once a user is removed, they would need to register to the organization again.