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EHBs KB for Grantees

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titleOn This Page

Table of Contents

Click below for Action Plan Video!

image of the Site Visit Action Plan video

Info
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titleRelated Resources
  • Conceptual Overview
  • Action Plan Grantee User guide

Overview

Business processes and mechanisms across HRSA Bureaus and Offices, such as the Corrective Action Plan (CAP) and Performance Improvement Plan (PIP), have been combined to provide one location in the EHBs where HRSA staff can prepare, review and monitor an Action Plan. HRSA Grantees can also prepare an Action Plan for HRSA staff to review and resolve Site Visit findings.

Requesting the 'Action Plan' Privilege

Members of the grantee organization responsible for preparing the Action Plan must be provided with the 'Action Plan' privilege. Users with the Authorizing Official(AO) role within your organization with the 'Manage Users', should follow the steps below to provide users with the 'Prepare Action Plan' privilege:

1.

Log in to the EHBs (https://grants.hrsa.gov/webexternal/login.asp).

2.

Click the Organizations tab at the top of the page. The ‘My Registered Organizations – List’ page will be displayed. 

3.

Locate your organization and click the Organization Folder link under the ‘Options’ column.

4.

On the ‘Organization Home’ page, click the Users link within the left-hand navigation menu.

5.

Locate the user whose privileges you would like to update, and click the Update Privileges link under the ‘Options’ column.

6.

On the ‘User Privileges – Update’ page, select the ‘Action Plan’ privilege and click the Save and Continue button to add the selected privilege to the user.

Preparing Action Plan

1.

Log in to the EHBs (https://grants.hrsa.gov/webexternal/login.asp).

2.

Click the Tasks tab at the top of the page. The ‘My Tasks – List’ page will be displayed. 

3.

Locate the ‘Prepare Action Plan’ task and click the Start link to navigate to the ‘Action Plan – Prepare’ page.

Important Note:

The ‘Action Plan Source’ section will be prepopulated and you will not be able to edit this section.

4.

The 'Finding(s)' section will list all findings within the Action Plan.

5.

Click the Edit link under the 'Options' column for the finding you would like to update.

6.

You must enter the following information before you can mark the finding as complete:

  • Person(s) Responsible
  • Due Date.
  • Intervention/Actions
7.

Repeat step 5 and 6 until you have entered the information for all findings within the Action Plan.

8.

Once all findings are ‘Marked as Complete’, click the Submit button to send your Action Plan to HRSA for review.

Important Note:
All Findings need to be marked as complete before the Action Plan can be reviewed by HRSA.Once all findings are 'Marked as Complete', click the Submit button to send your Action Plan to HRSA for review.

Resolve Findings within an Action Plan

1.

Log in to the EHBs (https://grants.hrsa.gov/webexternal/login.asp).

2.Click the Tasks tab at the top of the page. The 'My Tasks – List' page will be displayed.
3.Locate the 'Resolve Action Plan' task and click the Start link.
4.You will be redirected to a page that shows the list of findings ready to be resolved or worked on.
5.For each finding, click the Edit link to enter resolution comments in the resolution text box.
6.While working on a finding, you will have the capability to upload documents in 'Supporting Documents – Grantee' section

Progress Notes

    • You can use the Progress Notes section to track your progress in resolving the Site Visit findings.
    • Progress Notes first need to be saved before they can be sent for HRSA review.
    • For each saved Progress Note you enter, you can click the ‘Send the Progress Note for Review’ link under the ‘Options’ column to individually send Progress Notes for HRSA review.
    • If you would like to send all saved Progress Notes to HRSA in one go, click the ‘Send All Progress Notes for Review’ button.

 

Note
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titleImportant Note:

You can only send one finding at a time for HRSA to review by selecting the 'Submit' option within each Finding. Once your finding has been submitted, HRSA will be notified that the finding is ready for review and your finding status will change from Pending from "Pending resolution from Grantee" to "Pending resolution from HRSA Staff.{*}"*If you would like to send all saved Progress Notes to HRSA in one go, click the 'Send All Progress Notes for Review' button.


 

7.

Once all findings have been submitted to HRSA, the ‘Resolve Action Plan’ task will remain in your queue until HRSA has closed out your Action Plan.

Assistance

For more information on the Home Page and Navigation Action Plan or for any EHBs related assistance, contact the HRSA Contact Center by calling Toll Free: (877) Go4-HRSA; (877) 464-4772 or submitting a ticket here: http://www.hrsa.gov/about/contact/ehbhelp.aspx