Form 10 – Project-Developed Measures

On Form 10 – Project-Developed Measures, the grantee creates detail sheets for project measures that they choose to add. The purpose of the detail sheet is to describe the project measures by completing each section as appropriate. Data for the measures created using Form 10 – Project-Developed Measures are captured using Form 10 – Project-Developed Measures – Annual Objectives and Performance Data. Note that the performance measure title, numerator, and denominator fields will be displayed in DGIS in Form 10 – Project-Developed Measures – Annual Objectives and Performance Data exactly as they are defined in Form 10 – Project-Developed Measures.

The new Form 10 will help the grantees develop their own project performance measures to report by collecting and displaying the following:

• Detail sheets for each project-developed measure.
• Planned, future year (up to 5 years) Annual Performance Objective targets for each project-developed measure.
• Annual Performance Indicator values achieved during the reporting period for each project-developed measure.

The details of the measures created in the NCPR and NCCPRs will pre-populate from one report to the next report. Data will be entered into the NCPR and NCCPRs and pre-populate to subsequent NCCPRs and PPER.

• In this section, the grantee can create the Project developed measures by clicking on Add New
• + Add New: Grantee must click this button to add new measure.
  • The grantee can add new measures in the NCPR and NCCPRs
  • The Add New button will be enabled in the NCPR and NCCPRs and will be disabled for the PPER.
• When the grantee selects Add New, a detail sheet will open for data entry. The header will include the Measure number and will display any remaining errors in the detail sheet. When all required fields are completed in the detail sheet, no errors will display.
• The grantee may create up to 7 active measures. The Add New button will disable when there are 7 active measures, at which point the grantee must inactivate a measure in order to create a new measure. The total number of measures (both active and inactive) may not exceed 10.

Project developed measures

NOTE: When the grantee adds the measure using Add New button, the header will display as Measure 1 (Errors: 7) by default.  The Measure Number and the Measure Title will be dynamically populated based on the number of measures created and the respective Measure Titles added by the grantee.  The error count will be displayed until all required fields are completed by the grantee. Once all required fields in this section are completed and saved by the grantee the Measure Status will display as Active on the grey measure header.

measure 1

In this section, the grantee must enter the following information for each Measure.

• Measure Title: This is a required field, and the following validation will display on the text box: Provide a response for this field. This is a brief, narrative description of the performance measure (for example, number of families that received education on topic, etc.). The measure statement should NOT indicate a desired direction (such as an increase or decrease). The grantee will be able to view this information when mouse is hovered over the info icon next to the field name.

Measure Title

• Measure Link to Annual Objectives and Performance Data: This field auto-populates the text entered in Measure Title The auto-populated text to the Measure Link to Annual Objectives and Performance Data will be enabled/clickable once data is entered for this measure and saved successfully.
  • Upon clicking the Measure Link to Annual Objectives and Performance Data, the grantee will be redirected to Form 10 – Project-Developed Measures – Annual Objectives and Performance Data and the grantee will be anchored to the measure selected.

Measure 1

• Level: This is a required field, and the following validation will display on the text box: Provide a response for this field. This indicates at which level the measure captures data and where they can expect to see change. The grantee must select one of the following options:
  • National
  • State
  • Local
  • Organizational/institutional
  • Other (specify)

NOTE: If the grantee selects the Other (specify) option, a description is required in the Other Description field, and a validation will display: Provide a description for "Other Description” if the grantee selects Other in the Level question. The Other Description field accepts text, numbers, and special characters (not to exceed 1,000 characters).

Level

• Goal: This is a required field, and the following validation will display on the text box: Provide a response for this field. The grantee must enter a short statement indicating what the project hopes to accomplish by tracking this measure.

Goal

• Unit Type: This is a required field, and the following validation will display on the text box: Provide a response for this field. This indicates the type of measure (for example, percentage, rate, ratio, scale, count, etc.). The Unit Type field is only editable in the report in which the measure is created. The grantee must select one of the following options:
  • Percentage
  • Rate (per 1,000; 10,000; or 100,000)
  • Ratio
  • Scale
  • Count
  • Narrative

 Unit type

• Unit Number: This indicates the units in which the measure is expressed (for example, per 1,000, etc.). If the measure is a percentage, ratio, scale, or count this indicates the maximum value for the measure. If the measure is a rate, it indicates per 1,000; 10,000; or 100,000. This field is not applicable for narrative measures.
  • If the grantee selects Unit Type as Percentage, the system populates 100 in Unit Number field and field will be disabled.

measure definition

• • If the grantee selects Unit Type as Ratio, the system populates 1 in Unit Number field and field will be disabled.

Unit type ratio

• • If the grantee selects Unit Type as Count or Scale, the grantee will be required to enter a value in Unit Number, and the following validation will display on the integer box: Enter an integer: 1 - 999,999. The entered value indicates the maximum value for the measure.

Unit type scale

• • If the grantee selects Unit Type as Rate, the grantee will be required to enter 1,000, 10,000 or 100,000 value only in Unit Number. The following validation will display on the integer box if value entered is not 1,000, 10,000 or 100,000: Please enter values 1000, 10000 or 100000 only if Unit Type is Rate

 Unit type rate

• • If the grantee selects Unit Type as Narrative, the Unit Number field will be disabled.

unit type narrative

• Numerator: This is a required field, and the following validation will display on the text box: Provide a response for this field. The grantee provides a clear description of the Numerator if the measure is a Percentage, Rate, or Ratio. In DGIS, this field is used for Count and Scale measures that do not have a denominator. Numerator field is not applicable for Narrative
  • If the grantee selects Unit Type as Count, Scale, Percentage, Rate, or Ratio the grantee will be required to enter a description in Numerator, and the following validation will display on the text box: Provide a response for this field

Unit type scale

• • If the grantee selects Unit Type as Narrative, the Numerator field will be disabled.

unit type narrative

• Denominator: The grantee provides a clear description of the Denominator if the measure is a Percentage, Rate, or Ratio. In DGIS, this field is not applicable for count, scale, or narrative measures.
  • If the grantee selects Unit Type as Scale, Count or Narrative, the Denominator field will be disabled.

denominator

• If the grantee selects Unit Type as Percentage, Rate, or Ratio, the grantee will be required to enter a description in Denominator, and the following validation will display on the text box: Provide a response for this field

percentage type

• Grantee Data Sources and Issues: This is a required field, and the following validation will display on the text box: Provide a response for this field. The grantee enters the details of the source(s) of the data used in determining the value of the measure and any issues concerning the methods of data collection or limitations of the data used.

grantee data sources

• Significance: This is a required field, and the following validation will display on the text box: Provide a response for this field. The grantee enters a description of why this measure is significant, especially as it relates to the goal specified in the Goal field.

significance

• + Add New: The grantee must click this button to add another measure.
• The grantee may create up to 7 active measures. The Add New button will disable when there are 7 active measures, at which point the grantee must inactivate a measure in order to create a new measure. The total number of measures (both active and inactive) may not exceed 10. 

Comments

• x Delete: Grantee must click this button to delete a measure.
  • The Delete link will be disabled for PPERs.
  • The Delete link will be enabled in the report in which the measures are created. Otherwise, the Delete link will be disabled; the grantee can make the measures Inactive in future reports, but not delete the measure.

Measure 1 - project developed measures

• The Delete Confirmation pop up message is displayed on top of the form when the grantee clicks on Delete button to delete the measure.

delete confirmation

The grantee can enter additional information in the comment section (not to exceed 5,000 characters).

comments save and continue

• The Save button will save the validated information captured in the form and grantee will remain on the same form.

• • When the grantee saves the form, the Measure Number and Measure Status will populate on the header text of the added measure in the following format:
    • Measure <1>: <Measure Title> – Active
  • The Measure Status will display as Active by default when the grantee creates a measure.
  • The grey headers for each measure will display in collapsed format and the grantee may expand the accordion menu to view the measure details.
  • If no measure is added, the grantee is still required to click on Save or Save and Continue on both Form 10 – Project-Developed Measure and Form 10 – Project-Developed Measures – Annual Objectives and Performance Data to submit the report successfully to Project Officer for review.

• The Save and Continue button will save the validated information and grantee will navigate to the next form.
• The Go to Previous form button will navigate to the previous form without saving any previously unsaved information.
• When the measure is inactivated in Form 10 - Project-Developed Measures - Annual Objectives and Performance Data, the grantee must click on Save or Save and Continue on the Form 10 - Project-Developed Measures as well to reflect the update and the header text for the measure selected will update in following format: