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Overview

The Policy & Procedure (P&P) Portal Quick Reference Guide is designed to assist FTCA-deemed health centers and those applying for FTCA deeming status with managing required policy documentation. The P&P Portal streamlines the process of uploading, updating, and maintaining the policies and procedures that must be submitted as part of the FTCA deeming application and renewal process. Health Centers must upload the documents to the P&P Portal prior to starting the application.

Health centers can use the P&P Portal year-round to store and organize their policies and procedures. This ongoing access allows users to collect and manage documentation in advance and easily transfer approved materials into future FTCA applications. As a result, the portal significantly reduces the time and effort required to complete the application each year.

Key features of the portal include:

  • Easy access through the EHBs FTCA Program link
  • Upload functionality aligned with application attachment controls
  • The ability to edit document descriptions directly within the portal
  • Real-time saving and document replacement capabilities
  • Options to verify and manage required attachments efficiently

By using the P&P Portal, health centers can ensure their FTCA policy documentation is centralized, organized, and ready for submission—enhancing accuracy, reducing administrative burden, and supporting year-round readiness.

FTCA Portals Video:

This Video Explains:

Key features of the portal include:

  • Easy access through the EHBs FTCA Program link
  • Upload functionality aligned with application attachment controls
  • The ability to edit document descriptions directly within the portal
  • Real-time saving and document replacement capabilities
  • Options to verify and manage required attachments efficiently


Note: Certain documents are currently disabled and may be re-enabled at a later time.

Uploading documents to the External P&P Portal

1. Login to EHBs. Select Applicant/Grantee.
2. From the Home page, click the Grants tab. 

Screenshot Grants Tab

 3.The My Grant Portfolio, List page will be displayed, listing all grants registered to the user.

Screenshot My Grant Portfolio, List page

   The My Grant Portfolio, List page will be displayed, listing all grants registered to the user.
   4."Click" on the Grant Folder link for the H80 Grant Number.

Screenshot Grant Folder link

5.The Grant Home page for the H80 grant will be displayed.
6. In the ‘Others’ section of the page, "Click" the FTCA Program link. The FTCA Home page will be displayed.

Screenshot FTCA Program link

7.In the left navigation menu, click the Policies and Procedures (P&P) Portal link under the FTCA Overview section.
The Policies and Procedures – Portal page will be displayed.

Screenshot Policies and Procedures

8.Upload at least one document for each attachment control on the page. 
Note: To verify that documents are attached to the appropriate controls in the FTCA application, it is recommended that you name the documents you will be uploading like the name of the attachment control.

Screenshot attachment control

9. Once Document is uploaded, “Click” Save
10. “Click” on the Edit button to the right of any document you uploaded. The description field will become editable.

Screenshot Edit button

11. Enter the text in the description field and "Click" the Save button. 
12. The text you entered will be saved and you will see the text as read-only next to the document name.

Screenshot Save button

13. To Delete any document, you uploaded "Click" the Delete button. A popup message will be displayed to confirm you want to delete the document.
14. "Click" the OK button on the popup. The document will be deleted from the attachment control.
Note: Take note of the attachment you delete, to verify the deleted document does not appear in the FTCA Application.

Screenshot Delete button

Screenshot OK button on the popup

Resource and Support

The BPHC Health Center Program Support: 877-974-BPHC (2742); Weekdays from 8:30 AM to 5:30 PM EDT or by clicking the following link BPHC Contact Form and submitting your inquiry.


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