Overview

This page provides information on reopening submitted applications in the EHBs. Authorizing Officials (AOs) can now reopen submitted applications to update the information before the application deadline.

Roles

Authorizing Official (AO) – This is the only role that has the capability to reopen an application. The AO can work on the application changes or assign it to the Application Owner. After making changes or reviewing the Application Owner’s changes, the AO submits the application back to HRSA.

Application Owner –  After the AO requests changes, this role can make changes to a reopened application and submit the updated application back to the AO.

Guidelines

An application can only be reopened before the application deadline. After the application deadline, you are not able to reopen the application. 


  • This only applies to New, Competing, and Supplemental applications.
  • Applications can be reopened if:
    • The funding opportunity is set up to allow reopening applications. Review the funding opportunity information to see if Yes is selected to allow reopening.
    • It is before the application deadline. 

For more information on how Application Permissions work, check out this helpful video! 

Shortcut to Application Permissions Video

Guidelines

An application can only be reopened before the application deadline. After the application deadline, you are not able to reopen the application. 


  • This only applies to New, Competing, and Supplemental applications.
  • Applications can be reopened if:
    • The funding opportunity is set up to allow reopening applications. Review the funding opportunity information to see if Yes is selected to allow reopening.
    • It is before the application deadline. 

Authorizing Official (AO) Steps

1.

To determine if an application can be reopened, click on Funding Opportunity from the EHBs header. Once you find the funding opportunity you are looking for, use the arrow on the right side of the row to open the drop-down menu and select Announcement. 

2.

On the Funding Cycle information, scroll to the Application Information section and look for Allow Applications to be Reopened in the EHBs to see if it is marked Yes or No. 

 


3.

As the AO, after logging into the EHBs, hover over the Grants tab and then select View My Applications. 

4.

Search for the application you want to open. 

    A. Select Recently Completed to go to a list of all the applications you completed within the past 90 days. 

    B. Select All to see all applications you submitted. 

    C. Use the Tracking Number or other search criteria to narrow the results on the page. 

    D. Click Search once you have entered your search criteria. 

5.

On the Recently Completed page you can view a list of applications you completed within the past 90 days. 

    A. The applications are organized by when they were submitted - Within the last 30 days and More than 30 Days Ago.

    B. Click the arrow on the left side of the application to expand the row and view additional details such as Application Type, the Proposed Project Period, who started and last updated the application and the AO name. 

    C. Click the arrow next to Application to open the drop-down menu. 

    D. Click Reopen Application. 

    Note: This is only available if the application is eligible for reopening. 

6.

You will see a confirmation message that the application will move from Submitted to In Progress/Not Completed status. And a reminder that the original application deadline still applies. Click Yes if you are ready to reopen the application. 

Warning: If you do not submit the application by the application deadline, it will remain in Not Completed status and HRSA will not review the application. 



7. 

After clicking Yes, the application moves to the Not Completed tab of the View My Applications page.

8. 

On the Not Completed tab find the application you reopened. Remember, you can either edit the application yourself, or assign it to the Application Owner for changes. 

    A. Expand the arrow on the left side to view details about the application. 

    B. Click the arrow on the right side to open the drop-down menu. 

    C. Click Edit if you choose to make changes to the application.

    D. Click Request Change if you want to assign the application back to the Application Owner for changes. Refer to steps 10-12 for additional details on assigning the application to the Application Owner.  

    E. After making changes or reviewing the Application Owner's changes, click Submit to HRSA. 

9.

After clicking Edit, you will land on the Application - Status Overview page where you can make changes to the application.

    A. Navigate to different sections of the application using the left menu or clicking Update under Options for each section. 

    B. Select Review once you are completed with changes to review the edits. 

    C. Select Submit after reviewing the edits.

    D. You can also Return to Applications List. 

Assigning an application to Application Owner for edits

10.

If you click on Request Change, you will land on the Application - Submit page. 

    A. You can view a list of Users and their Privileges so you can easily identify the Application Owner that will receive the application if you click the Request Change button. 

    B. You can also view the Status and Options for each application section. 

    C. Click on Request Change to send the application to the Application Owner for updates. 

    D. Or, click Submit to HRSA when you are ready to submit the application. 

11.

After clicking on Request Change, you will receive a success message that the application has been sent back to the Application Owner.

Note: Once the application is sent for changes, the AO can still view and edit the application. 

12.Once the Application Owner completes their updates and submits the application to the AO, the AO will see a task so they can then review and submit to HRSA. 

Submitting the Application

13.

As the AO, once you have reviewed and are ready to resubmit the application, from the Applications - Incomplete List page, select Submit to HRSA.

14.

You will then land on the Application - Submit Certify page. Review the Application Certification and click the check box to sign the application. Then, click Submit to HRSA. 

15.You will receive a success message to confirm the application was submitted to HRSA.

Application Owner Steps

16.

After the AO sends the application for changes, the Application Owner will **CONFIRM IF THEY GET AN EMAIL**see the application in their Not Completed List. Within the Not Completed tab find the application you want to edit.

    A. Expand the arrow on the left side to view details about the application. 

    B. Click the arrow on the right side to open the drop-down menu.

    C. Click Edit to make changes to the application. 

    D. After making changes, click Submit to AO.  

17.

After clicking Edit, you will land on the Application - Status Overview page where you can make changes to the application.

    A. Navigate to different sections of the application using the left menu or clicking Update under Options for each section. 

    B. Select Review once you are completed with changes to review the edits. 

    C. Select Submit after reviewing the edits.

    D. You can also Return to Applications List. 

18.

After clicking on Submit, you will land on the Application Submit - Certify page. Review the Application Certification and click the check box to sign the application. Then, click Submit to AO.

19.

You will receive a success message to confirm the application was submitted back to the AO. 

Note: This does not submit the application to HRSA. After the Application Owner submits the application to the AO, the AO is then able to submit the application to HRSA.

Notification Email

20.

If the reopened application is not resubmitted within 24 hours of the due date, the AO and Application Owner will receive an email reminding them to submit the application to HRSA by the application due date. ***UPDATE SCREENSHOT - remove Nell****