Where can I access a User Guide?

Click below, to download the pertinent Application User Guide:

  1. On the Word menu, click VIEW.
  2. Click Layout.
  3. Click Paper Layout.

How do I create/begin an application?

  1. Click the Grants tab,
  2. Click on Funding Opportunities sub tab, locate the Opportunity you want to apply for.
  3. If the opportunity allows completion in EHBs, click Apply in EHBs.
  4. Select the organization for which you want to apply for funding, and then click Begin Application.
  5. If the opportunity allows completion in Grants.gov, click Apply in Grants.gov to complete the application from Grants.gov.

How do I validate a Grants.gov Submitted Application?

  1. On the Tasks tab, click Applications in the left navigation panel.
  2. Click Validate displayed beside Grants.gov Applications Pending Validation.
  3. Enter the required information to validate the application.

How do I edit an existing application?

Click the Tasks tab and then select the Edit context menu option for the application you want to edit.
OR
Click the Tasks tab, click Applications in the left navigation panel, and then select the Edit context menu option for an application you want to edit.

How do I access a submitted application?

  1. On the Tasks tab, click Applications in the left navigation panel.
  2. Click the Recently Completed tab or the All tab and search for an application.

How do I authorize my peers to work on an application?

  1. On the Tasks tab, click Applications in the left navigation panel.
  2. Select the Manage Peer Access context menu option for the application you want to authorize or update for peer access.
  3. To authorize new users, click the Authorize New Users button.
  4. Click Authorize Access for your peer, select the privileges, and then Save your work.
  5. To change your peer's privileges, click the corresponding Update button, edit the privileges, and then Save your work.

How do I make changes to a submitted application? (New Feature as of 6/26/2020)

An application can only be reopened before the application deadline.

As an AO:

  1. Hover over the Grants tab.
  2. Select View My Applications.
  3. Search for the application in Recently Completed or All. 
  4. Open the drop-down menu on the right side of the row next to Application and click Reopen Application. 
  5. Go to the Not Completed tab and search for the application.
  6. Use the drop-down menu on the right side of the row to select Edit if you want to edit the application yourself, or select Request Changes to send the application to the Application Owner for changes. 
  7. After all updates are made, be sure to resubmit by the original application deadline, as this does not change. If you do not submit by the application deadline, the application will not be reviewed by HRSA.  

As an Application Owner:

  1. Hover over the Grants tab.
  2. Select View My Applications.
  3. Go to the Not Completed tab and search for the application.
  4. Use the drop-down menu on the right side of the row to select Edit and make changes to the application. 
  5. After all updates are made, be sure to send the application to the AO so it can be resubmitted. Only the AO is able to resubmit the application, and it must be resubmitted by the original application deadline, as this does not change. If if it is not resubmitted by the AO by the application deadline, the application will not be reviewed by HRSA.  

For additional details and step by step instructions with screenshots, refer to the Reopen Submitted Applications Help page. 

Who can make changes to a submitted application? (New Feature as of 6/26/2020)

  1. The Authorizing Official (AO), as designated on the application, is the only role that can reopen and submit the application.
  2. The Application Owner is able to update the application only after the AO reopens it and sends it back to the Application Owner for changes. When changes are complete, the Application Owner must send the application back to the AO, for the AO to resubmit.  

Only the AO can resubmit the application. The application must be resubmitted before the application deadline to be reviewed by HRSA. 

For additional details and step by step instructions with screenshots, refer to the Reopen Submitted Applications Help page. 

Are there guidelines on when an application can be reopened? (New Feature as of 6/26/2020)

  1. An application can only be reopened before the application deadline. After the application deadline, you are not able to reopen an application. 
  2. Applications can be reopened if the funding opportunity is set up to allow reopening applications. Refer to the Reopen Submitted Application Help page for information on how to see if an application can be reopened.

For additional details and step by step instructions with screenshots, refer to the Reopen Submitted Applications Help page.