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General Information

As a Grantee, you can initiate a Prior Approval (PA) Request when a current grant award needs updates. As part of the Prior Approval Request, complete budget information on the structured forms in the EHBs. After completing the forms, submit your request to HRSA for review and approval. Examples of changes that can be made to grants include carrying funds over to a new year, an extension with or without additional funds, and approval of draw-down funds.

Steps to Create a Prior Approval Request

1

Login to the EHBs (https://grants.hrsa.gov/webexternal ) as a Grantee using your HRSA EHBs username and password.

EHBs KB for Grantees > Creating Prior Approval Requests > 1 login.png

2

Click the Tasks tab from the top header options.

EHBs KB for Grantees > Creating Prior Approval Requests > 2 tasks tab.png

3

On the Pending Tasks - List page, click Prior Approvals from the Grants section in the left navigation panel. You will land on the Prior Approvals - Incomplete List page.

EHBs KB for Grantees > Creating Prior Approval Requests > 3 pending tasks.png

4

Click the Create New Prior Approval button, just below the page title. You will land on the My Grant Portfolio - List page.

EHBs KB for Grantees > Creating Prior Approval Requests > 4 creat new.png

5

Click Request Prior Approval in the Options column. You will land on the Prior Approval Request - Acknowledge Documentation Review page.

EHBs KB for Grantees > Creating Prior Approval Requests > 5 request prior approval.png

6

Open and review the document(s) under the Prior Approval Documentation section.

EHBs KB for Grantees > Creating Prior Approval Requests > 6 prior approval documentation.png

7

Click the Acknowledgment check boxes and then click the Continue button. You will land on the Prior Approval Request Type - Select page.

EHBs KB for Grantees > Creating Prior Approval Requests > 7 acknowledgement.png

8

Click the radio button for the Request Type and then click the Create button. You will land on the Prior Approval - Status Overview page displaying a "Success" banner.

EHBs KB for Grantees > Creating Prior Approval Requests > 8 request type.png

9

On the Prior Approval Request – Status Overview page, select the forms from the left menu and enter the details in the structured budget forms. The displayed budget forms are based on the Prior Approval Type and Grant Type combination selected.

EHBs KB for Grantees > Creating Prior Approval Requests > 9 status overview page.png

You can use the left navigation to add budget information to each structured form. OR you can click Update within the Prior Approval Status section.

EHBs KB for Grantees > Creating Prior Approval Requests > note status overview.png

Depending on the Prior Approval request selected, the details requested within the structured budget forms will change.

EHBs KB for Grantees > Creating Prior Approval Requests > note budget form example.png

10

After completing the Prior Approval Request select Submit within left navigation menu. Complete the details provided and Submit the Prior Approval Request.

EHBs KB for Grantees > Creating Prior Approval Requests > 10 review and submit.png