1. Create a Login.gov (Create your account - Login.gov) account with the same email address you use to log into the EHBs. 
2. If you already have a Login.gov account, verify the account is active and uses the same email address used to log into the EHBs. 
   1. If the email address used for Login.gov and the EHBs is different, you can create a new Login.gov account with the EHBs email address, or add your EHBs email address as a secondary email in Login.gov.
3. For step-by-step instructions on creating a Login.gov account, refer to the Login.gov Wiki Help page.

1. Once you create your Login.gov account, do the following:
   1. Visit https://grants.hrsa.gov/
   2. Click on your user community to go to the login page.
   3. Click on the “Login” button which navigates you to Login.gov.
   4. Provide the Login.gov credentials and two-factor authentication. On successful login to Login.gov, you will be redirected to the EHBs profile creation page to create your EHBs account.
   5. Use the grant number associated with your State’s Block Grant to link to your organization.

1. On the User Account - Register to an Organization page, you can search for the organization to which you wish to be associated using Organization Parameters, Grant Parameters, Free Clinic parameters, or FQHC-LAL Parameters. Click on the link for the specific parameter you wish to use.
2. Enter the required information and click the Search button. A list of organizations that match your search criteria opens.
3. In the Options column, click the Register link for the chosen organization. The request is sent to the organization's user with Primary Authorizing Official (AO) privilege or the SAM.gov POC for review and approval. 
4. After a decision is made, you will receive an email notifying you if the request was approved or denied.
5. If your request is approved, use the link in the email notification to login to the EHBs. Complete two-factor authentication and then the Annual User Acknowledgment page opens. 
6. Please read the page and then click on the Accept button at the bottom of the page.

Authorizing Official: The individual, named by the applicant organization, who is authorized to act for the applicant and to assume the obligations imposed by the Federal laws, regulations, requirements, and conditions that apply to grant applications or grant awards. If you are the designated authorizing official for your organization use this role.

Business Official: The individual, named by the applicant organization, who is authorized to review and submit the financial status report, and, interact with the payment management system. If you are the designated business official for your organization use this role.

Other: All other individuals of an organization who wish to participate in the electronic process should register using this role. HRSA's electronic process allows for additional functional roles such as Application Preparer, Project Director, Communication Contact etc.

The Authorizing Official, named by the applicant organization, is authorized to act for the applicant and to assume the obligations imposed by the Federal laws, regulations, requirements, and conditions that apply to grant applications or grant awards. The signature of the authorizing official:

• protects the legal rights and interests of the applicant organization
• commits the application organization to fulfill obligations of HRSA grant

The signature of the authorized representative forms a legal contract between the applicant organization and the grantor agency, HRSA. By signing documents on behalf of the organization, the authorizing official binds the applicant organization to perform within the terms of the grant agreement, common assurances and certifications, administrative requirements, and programmatic requirements.

The Authorizing Official is responsible for:

• Developing a work plan or calendar to administer and achieve the goals and objectives of the grant award
• Submitting timely, accurate program reports and ensuring the person responsible for fiscal reporting is also prompt and accurate
• Ensuring the grant award is administered in compliance with applicable state and federal laws and regulations
• Ensuring the grant award is administered in compliance with all the applicable terms and conditions

Specifically, the Authorizing Official has the following responsibilities in the electronic process within HRSA EHBs:

• Managing and monitoring all the users registered on behalf of the organization
• Ensuring that the organization profile is updated to reflect any changes in address, contact information, or CRS-EIN
• Reviewing and submitting all the applications completed on behalf of the applicant organization

• Yes, every request must be approved by the user with the Primary Authorizing Official (AO) privilege of each organization.
• The EHBs sends automated reminder notifications to approvers.

• Functionality will be provided for the users to follow up on their request and send a reminder to the approver. Your request can remain in the pending status for 30 days after which you can resubmit a request.
• The EHBs sends automated reminder emails to approvers.

Once the approver (user with Primary AO privilege or SAM.gov POC) approves or rejects your request, you will receive an email notifying you of the action taken. If approved, you can login to EHBs and confirm that the organization is displayed on the Organization list page.

• 1st person to register to an organization automatically obtains this privilege. OR
• If they register to an organization that does not have a Primary AO and sign up for an AO role. OR
• Any user (with any role) who has been granted the ‘Manage Users’ and ‘Manage Organization Profile’ privileges by other users who have this privilege.

Yes, multiple users within an organization can have this privilege.

No, these are different. A user can have both the Authorizing Official role and Primary Authorizing Official privilege, however, they are not required to be the same user. 

The EHBs does not reveal the identity of the reviewers to the requester. This is as per the security requirements. This process of assigning an approver is automated.

On the registration anniversary of the user, the EHBs creates a task for the user with the Primary AO privilege to review and approve or remove the user from the organization. The task remains in the AO’s queue for 30 days. After 30 days of inaction, the user is automatically removed from the organization.

• If a Primary AO does not exist for an organization in EHBs, then the system automatically sends an email, with a link, to the SAM.gov POC. The link can be used to approve or reject the registration request.  If no action is taken, the link expires after 30 days.
• Until the SAM.gov POC approves a registration request and grants them the Primary AO privilege, the SAM.gov POC continues to be the approver for the organization.