General Information

As a Grantee, you can initiate a Prior Approval (PA) Request when a current grant award needs updates. As part of the Prior Approval Request, complete budget information on the structured forms in the EHBs. After completing the forms, submit your request to HRSA for review and approval. Examples of changes that can be made to grants include carrying funds over to a new year, an extension with or without additional funds, and approval of draw-down funds.

Steps to Create a Prior Approval Request

1

Login to the EHBs (https://grants.hrsa.gov/webexternal ) as a Grantee using Login.gov and two-factor authentication.

For details about logging in to the EHBs, refer to the EHBs Login Process Overview help page. 


Screenshot of the EHBs Applicant Grantee Login page

2Click the Tasks tab from the top header options. 

Screenshot of the EHBs home page showing the Tasks tab

3

On the Pending Tasks - List page, click Prior Approvals from the Grants section in the left navigation panel. You will land on the Prior Approvals - Incomplete List page.

Screenshot of the Pending Tasks list showing the Prior Approval option

4

Click the Create New Prior Approval button, just below the page title. You will land on the My Grant Portfolio - List page.

Screenshot of the Prior Approvals Incomplete List page showing the Create New Prior Approval button

5

Click Request Prior Approval in the Options column. You will land on the Prior Approval Request - Acknowledge Documentation Review page.

Screenshot of the My Grant Portfolio List page showing the Request Prior Approval option

6Open and review the document(s) under the Prior Approval Documentation section.

Screenshot of the Prior Approval Documentation section

7Click the Acknowledgment check boxes and then click the Continue button. You will land on the Prior Approval Request Type - Select page.

Screenshot of the Acknowledgement section of the Prior Approval Documentation section

8

Click the radio button for the Request Type and then click the Create button. You will land on the Prior Approval - Status Overview page displaying a "Success" banner.  

Screenshot of the Request Type Section


*Administrative, Carryover, Extension - can split dollar amount in the prior approval by document number for these 3 types

*add screenshots (example of each)

9

On the Prior Approval Request – Status Overview page, select the forms from the left menu and enter the details in the structured budget forms. The displayed budget forms are based on the Prior Approval Type and Grant Type combination selected.

Screenshot of the Prior Approval Request Status Overview page highlighting the left navigation menu


For Carryover Type only - Request Details - Financial Report Information section includes the Document Number column and displays FFR per document number

**add screenshot


For all 3 types - new section in Request Details section to show dollar amount split by document number

**add screenshot of each type



You can use the left navigation menu to add budget information to each structured form. OR you can click Update within the Prior Approval Status section.

Screenshot of the Prior Approval Request Status Overview page highlighting the forms and option to update on the center of the page



Depending on the Prior Approval request selected, the details requested within the structured budget forms will change.

Screenshot of the Prior Approval General Information page

10After completing the Prior Approval Request select Submit within left navigation menu. Complete the details provided and Submit the Prior Approval Request.

Screenshot of the Review and Submit section highlighting the Submit button