UDS Performance Systems Overview

1.Uniform Data System (UDS) is an integrated performance reporting system that is managed by Bureau of Primary Health Care (BPHC). It supports 1370+ health center grantees funded under BPHC’s Section 330 primary care programs and 55+ BPHC Look-alikes to report performance data on a calendar year basis using 13 structured forms. These forms consist of more than 900 core sets of performance data that relate to patients, visits, staffing and utilization, quality of care indicators, health outcomes and disparities, financial costs and revenues. The UDS data is used to ensure compliance with legislative and regulatory requirements, improve health center performance and operations, and report overall program accomplishments.
2.Health Centers report UDS data from the prior year annually between January 1st and February 15th. After the data has been analyzed, more than 2,200 measures are computed at the national, state, and awardee level.

EHBs Permissions

1.To access the UDS Performance Report, you must have an account that has been given access to a Health Center Program grant or Look-alike designation and is registered to your organization. 
2.The account must also have at least one of these three EHBs Performance Report privileges: View, Edit, or Submit. If you do not have the necessary privileges, contact your Project Director for your associated grant or designation. Your project Director is responsible for managing users and permissions in the EHBs.
3.To find out more about EHBs permissions and performance report privileges, watch the ‘EHBs User Permissions Overview’ video.

Accessing the UDS Performance Report

1.Log in to the EHBs. (https://grants.hrsa.gov/webexternal/login.asp)
2.Click the Tasks tab at the top of the page. This will open the ‘My Tasks – List’ page.
3.Locate the ‘Performance Report’ task and click the Start/Edit link under the ‘Options’ column to navigate to the UDS Performance Report. This will open the UDS Report Status Overview page.

UDS Performance Report Tables Overview

1.The Status Overview page displays key details such as the UDS Report due date and number of days left in the reporting period. The page also contains the UDS Report Status list, which indicates whether the UDS tables are ‘Complete’, ‘In Progress’, or ‘Not Started’. The right side of the Status Overview page displays quick access widgets such as the ‘Form Overview’, ‘Report Details’, and ‘Submit and Print’.
2.The Contact Information section collects information such as the UDS point of contact and contact information for the Project Director and the CEO 
3.The ‘Patients by ZIP code’ table is where the number of patients served by ZIP code is reported.  This information is needed to compile state and national-level data and enables HRSA to better identify the areas served by health centers and gaps or overlaps in service.
4.Tables 3A and 3B collect demographic information about the recipients of health center services.  Specifically, Table 3A collects age and sex assigned at birth information and Table 3B collects demographic data.
5.Table 4 gathers data on patient characteristics such as income level and special population information
6.Table 5 provides a profile of health center staff, number of visits, and number of patients served by service category (e.g. medical and dental service).
7.Table 6A collects clinical data, including diagnoses and services rendered.
8.Tables 6B and 7 capture Clinical Quality Measures that are established by the Center for Medicare and Medicaid Services. These tables allow HRSA to collect data on the most prevalent health concerns.
9.Tables 8A, 9D, and 9E collect financial data. Table 8A gathers dollar amounts for medical and clinical costs. 9D records charges, collections, supplemental payments, contractual allowances, self-pay sliding discounts, and self-pay bad debt write-off. 9E collects the dollar amount of non-patient income received during the reporting period. 
10.The Appendices includes the Health Information Technology (HIT) and Other Data Elements (ORE) forms. Health Centers answer questions about their use of information technologies (e.g. electronic health records) on the HIT form.  The ORE form collects information not related to the other tables (e.g. medically assisted treatment for opioid use disorder) and may be subject to annual changes.

UDS Performance Systems Overview

 

 

 

Uniform Data System

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