This page has been made available in the EHBs as of November 21, 2019. (Page currently under construction) 



Overview

Financial Management Reviews (FMR) and Legislative Mandate Reviews (LMR) are targeted reviews that certain grant recipients and organizations must undergo throughout the life of a grant. The FMR/LMR Module in the EHBs was created to integrate the FMR/LMR process, previously performed manually, within the EHBs in a structured format. The FMR/LMR Module enables HRSA to initiate and conduct reviews and enables grant recipients to respond to review requests and corrective action requests.

Types of Reviews

Per federal requirements, grant recipients with federal expenditures above $750,000 in one year require an audit. Grant recipients with federal expenditures below $750,000 undergo Financial Management Review (FMR).  Grant recipients not deemed as major programs undergo Legislative Mandate Review (LMR), even when their federal expenditures are above $750,000. 

There are four types of FMR/LMR reviews: 

  • Routine FMRs: Applicable to grant recipients whose expenditures are below $750,000 and have been required to undergo an audit within the past two fiscal years. 
  • Targeted FMRs: Applicable to grant recipients identified by HRSA through audits or program visits as having elevated risk due to possible inadequate financial management systems or financial instability.
  • LMRs: Applicable to recipients of grants that are not deemed as major programs (i.e., H80 Health Center Program), after having undergone an audit. 
  • Combined Routine FMR-LMR: Applicable to recipients of grants that are not deemed as major programs (i.e., H80 Health Center Program) whose expenditures are below $750,000 and have not had an audit within the past two fiscal years. 

Impacted Roles & Responsibilities


Authorizing Official (AO) 

Responsible for responding to FMR/LMR review requests.

Business Official (BO) Responsible for responding to FMR/LMR review requests. 
Division of Financial Integrity (DFI) ReviewerResponsible for initiating review requests, reviewing responses, and processing final review reports. 
Division of Financial Integrity (DFI) QC Responsible for initiating review requests, reviewing responses, and processing final review reports.
Grants Management Specialist (GMS)Notified when an FMR/LMR review request is initiated and when the FMR/LMR final report is sent. 
Default Project Officer (PO)  Notified when an FMR/LMR review request is initiated and when the FMR/LMR final report is sent.






Step By Step Walk-Through 

Accessing an FMR/LMR

When an FMR/LMR is initiated, as the AO or BO for that particular organization, you will receive an email notification and a new 'Information Request Response' task. 

To access the task, from the EHBs Home Page, select the Tasks tab. 


  • The task is assigned to all AOs and BOs for that organization, and anyone assigned the task can begin working on it.
  • If two people are working on the same task, and person 1 submits the task, person 2 will not be able to submit their work and will see a notification indicating that the task has already been completed. (Refer to guidance and examples in step __ below). 



Screenshot of Tasks Tab

From the Tasks List Page, find the Information Request Response you want to work on, and select Start to go to the Information Request Page. 

Responding to an FMR/LMR Request

Overview of Information Request Page 

The Information Request Page contains:

  • (A) Organization Details
  • (B) Task Details
  • (C) Resources
  • (D)Review Details
  • (E) Download HRSA Attachments
  • (F) Organization's Response Attachments
  • (G) Organization's Response Comments