This page has been made available in the EHBs as of November 21, 2019. (Page currently under construction) 



Overview

Financial Management Reviews (FMR) and Legislative Mandate Reviews (LMR) are targeted reviews that certain grant recipients and organizations must undergo throughout the life of a grant. The FMR/LMR Module in the EHBs was created to integrate the FMR/LMR process, previously performed manually, within the EHBs in a structured format. The FMR/LMR Module enables HRSA to initiate and conduct reviews and enables grant recipients to respond to review requests and corrective action requests.

Types of Reviews

Per federal requirements, grant recipients with federal expenditures above $750,000 in one year require an audit. Grant recipients with federal expenditures below $750,000 undergo Financial Management Review (FMR).  Grant recipients not deemed as major programs undergo Legislative Mandate Review (LMR), even when their federal expenditures are above $750,000. 

There are four types of FMR/LMR reviews: 

  • Routine FMRs: Applicable to grant recipients whose expenditures are below $750,000 and have been required to undergo an audit within the past two fiscal years. 
  • Targeted FMRs: Applicable to grant recipients identified by HRSA through audits or program visits as having elevated risk due to possible inadequate financial management systems or financial instability.
  • LMRs: Applicable to recipients of grants that are not deemed as major programs (i.e., H80 Health Center Program), after having undergone an audit. 
  • Combined Routine FMR-LMR: Applicable to recipients of grants that are not deemed as major programs (i.e., H80 Health Center Program) whose expenditures are below $750,000 and have not had an audit within the past two fiscal years. 

Impacted Roles & Responsibilities


Authorizing Official (AO) 

Responsible for responding to FMR/LMR review requests.

Business Official (BO) Responsible for responding to FMR/LMR review requests. 
Division of Financial Integrity (DFI) ReviewerResponsible for initiating review requests, reviewing responses, and processing final review reports. 
Division of Financial Integrity (DFI) QC Responsible for initiating review requests, reviewing responses, and processing final review reports.
Grants Management Specialist (GMS)Notified when an FMR/LMR review request is initiated and when the FMR/LMR final report is sent. 
Default Project Officer (PO)  Notified when an FMR/LMR review request is initiated and when the FMR/LMR final report is sent.






Step By Step Walk-Through 

Accessing an FMR/LMR

To access the task, from the EHBs Home Page, select the Tasks tab. 


  • The task is assigned to all AOs and BOs for that organization, and anyone assigned the task can begin working on it.
  • If two people are working on the same task, and person 1 submits the task, person 2 will not be able to submit their work and will see a notification indicating that the task has already been completed. (Refer to guidance and examples in step __ below). 



From the Pending Tasks - List Page, find the Information Request you want to work on, and select Start to go to the Information Request Page. 

Responding to an FMR/LMR Request

Overview of Information Request Page 

The Information Request - Response Page contains:

  1. Displays your organization information, tracking number, and due date. 
  2. Provides task details showing when the response is due and the status.
  3. Provides helpful resources to facilitate the review process. For example:
    1. Action History records any action taken on the review, such as who initiated the review and when.
    2. FMR/LMR Review
    3. Financial Management Requirements Guide navigates to HRSA's financial management guidance web page. 
  4. Lists any grants associated to the review.
  5. Access any documents HRSA provides by clicking on the pdf link. The Sample Annotated Polices and Procedures Cross-Reference Guide provides an example of a Policies and Procedures document for reference.
  6. Upload all documents related to your response submission by clicking Select Files or drag and drop files. This is a required field.
  7. Enter comments in the text box that will be sent with your response submission. This is a required field.


After completing the required information, select Submit to HRSA.


If you are not ready to submit the Information Request Response to HRSA, you can reach out to the DFI Reviewer via email to request an extension. The DFI Reviewer's contact information can be found in the Information Request email you received. 


Click Confirm in the pop-up window to submit the response to HRSA. 

Click Ok to close the Success message pop-up box confirming your Information Request Response was submitted to HRSA for review.

Responding to a Corrective Action Request

Overview of Corrective Action Response page

If the DFI Reviewer requests additional information or edits, they will submit a Corrective Action Request. You can access this through your Pending Tasks Page, as shown in the Accessing an FMR/LMR steps above.  

The Corrective Action - Response Page contains many of the same sections as the Information Request - Response Page so you can review all of the details associated with the review.

The below sections on the Corrective Action - Response Page require your attention: 

  1.  Lists the review findings from the DFI Reviewer as well as their comments providing details for the additional information HRSA is requesting.
  2. Upload any new attachments related to the Corrective Action Request. This is a required field.
  3. Enter comments in the text box to address any updates in the new submission. This is a required field.


After completing the required information, select Submit to HRSA. 


If you are not ready to submit the Corrective Action Request Response to HRSA, you can reach out to the DFI Reviewer via email to request an extension. The DFI Reviewer's contact information can be found in the Corrective Action Request email you received.


Click Confirm in the pop-up window to submit the response to HRSA. 

Click Ok to close the Success message pop-up box confirming your Corrective Action Response was submitted to HRSA for review.

Final Report Notification

Once the DFI Reviewer has completed their review process you will receive the final report via email. This is automatically sent to the registered AO and BO email addresses. This will not appear on your Tasks List Page.