SBSE Progress Report User Guide

Health centers must propose to use fiscal year (FY) 2023 School-Based Service Expansion (SBSE) funding to expand one or more of the following services:
General primary medical care, Mental health, Substance use disorder, Oral health, Vision, and/or Enabling services such as health education or transportation.
Health centers must make mental health services available at all school-based service sites where they propose to use SBSE funding. 

3. The SBSE Progress Report task will show 'Progress Report' in the 'Task' column and will show your SBSE grant number in the 'Entity' column.

Activity Status Update: Service Category, Activity Category and Activity are pre-populated from your last School-Based Service Expansion Non-Competing Continuation submission. The Activity Progress from your last Non-competing Continuation Progress Report is also provided for reference. For each activity, select “Not yet started”, “Partially implemented’, “Fully implemented”, or “Will not implement.” Provide an update for each activity conducted during the reporting period 3/1/2024 to 8/31/2024. In the Successes/Promising Practices column, discuss what has worked well or any positive outcomes resulting from the project to date as well as any best or promising practices.  For Lessons Learned, describe any knowledge gained from the process of conducting the project to date. This may include positive and negative experiences. 

• Select the current activity progress and provide an update
• Click Save and Continue after making your selection and providing your update.

Note: Any unexpected regression from your previous report will trigger a warning to edit status selection or provide an explanation in the Activity Progress Update or Lessons Learned textboxes. Provide details if you have been unable to make progress or have experienced a negative trend.

Question 1.1: Missing Activities

Use this space only to provide progress on activities you are currently working on that were NOT included in the pre-populated list of activities (i.e., recent activity changes via prior approval, activities on approved work plan did not pre-populate, etc.). 

Note: New activities cannot be added through the semi-annual progress report.

Question 2: Project Status

• The selection here will be auto populated based on your activity progress in question 1.
• If your project is fully implemented, make an appropriate selection regarding fund expenditures.
• If you will not draw down all awarded funds, select all that apply from the reasons for the unspent funds.
• If you select “other” ,provide an explanation in the textbox.

Activities Consistent with Project Work Plan

 
Are the Activities implemented to date and associated uses of funds consistent with your approved YEAR -1 School-Based Service Expansion award application project work plan?
•  You will use this part of the form to document activity, budget, and/or equipment changes in year 1 from the original approved work plan. Please note, changes may require a prior approval request.

Barriers: You will use this part of the form to document any barriers or issues encountered in implementing approved SBSE activities during the 6-month period of performance from 3/1/2024 to 8/31/2024.   

• If yes is selected, you must identify one or more issues or barriers.  
• If your issue or barrier is not listed, select ‘Other’ and explain (300 characters including spaces), and
• Identify any steps taken to mitigate the issues or barriers (up to 500 characters including spaces). 

Point-in Time Impact Self-Assessment : You will use this part of the form to provide an assessment of the overall project.  

• Indicate the degree to which School-Based Expansion supported activities to date are achieving the funding objectives or project requirements as stated in the Notice of Funding Opportunity.
• Optionally, provide any comments about the Impact Self-Assessment.

Training and Technical Assistance Resource Utilization:

• Select applicable responses below regarding your use of training and technical assistance (T/TA) resources related to the School-Based Service Expansion award.
• Optionally, indicate in the space provided if you are interested in receiving additional information about available TA resources. Select one or more types of TA from the drop-down selections.

2. Review activities and ensure that each one is complete. Select the Save and Continue button to proceed. Continue to the Review page.

1. After submitting the SBSE Progress Report, HRSA may determine that additional information or corrections are needed. 

• In this case, an EHB email notification with more details regarding the requested changes will be sent to you.