GPRS Submission

Log in to the external EHBs.

Select 'Tasks' from the top navigation bar. 

You land on the Obligation and Outlay Quarterly Progress Report Status Overview page. First, review what OO forms are already there from previous quarters and determine if any need to be deleted, if they are no longer active funding sources, and no longer have a balance of funds (these might be from previous grants that carried over and need to be deleted).

Then determine what funding sources need to be added because they are not in the current list for the report.

From the Obligation and Outlay Quarterly Progress Report page, select 'Funding Source Setup' from the left navigation menu. 

Complete the information on the Funding Source Setup page to add a new funding source for the Obligation and Outlay (OO) Forms. 

A. Use the drop-down lists to select the Funding Source, Operating Unit, Implementing Mechanism, and Implementing Mechanism ID. 

Note: Funding source combinations are automatically populated on the form if they were entered in previous quarters.

Note: Only one unique combination is valid for each funding source/OU/mechanism combination and must be validated by the system to allow the Obligation and Outlay Quarterly Progress Report entries. The Mechanism ID is assigned by PEPFAR, except in the case of the HOP funded mechanism, which have Mechanism IDs designated by OGH and the PO must provide this information to the Grantee. The project name (under Operating Unit) for a HOP funding source should be verified with the PO.

• • • Funding Source – Choose from dropdown list (COP/ROP/HOP/ARPA)
    • Operating Unit – Choose from dropdown list (country, central, or project name)
    • Implementing Mechanism - Choose Mechanism Name and ID from the dropdown list

B. Click 'Add' to add the new funding source.

C. Click 'Delete' in the Action column to remove a Funding Source if it is no longer applicable.

D. Add additional Funding Source Details as needed and after entering all Funding Sources, click 'Continue' to save the information. 

To work on the forms, from the Obligation and Outlay Quarterly Progress Report Status Overview page, select the report you wish to edit from the left navigation menu or OO Forms section. 

You can view the status for each form next to the form name on the left navigation menu or the Status column in the OO Forms section. 

• • Red x () indicates the form is not started
  • Blue exclamation mark ()  indicates the form is in progress
  • Green check mark () indicates the form is complete

On the Form Page refer to the instructions at the top of the Obligation and Outlay table for information about completing the table.

A. Provide the number values (whole integers and no decimals) for funding information and expended amounts across the relevant funding cycles and fiscal quarters and years. Fields, except for the last row, can be left blank if there is not data to report. You must enter a "0" in all of the fields of the last row, even if it is not a year that you need to report on, as these fields cannot be blank or you will receive an error message.

Note: Data is automatically populated on the form if it was entered in previous quarters. Please review this data and make any necessary updates to expenditures, approved budget, HRSA obligated, and approved carryover.

B. Use the Comments field to add notes about the data.

C. Select 'Save and Continue' at the bottom right of the screen. If all required fields contain valid data, the form status updates to Complete. You will receive an error message if there is any missing data. Select Save to save your work and continue working on the report at a later date.

Note: After clicking Save and Continue, if you have multiple OO forms, you will land on the next form to complete. You can also select additional OO forms from the Status Overview page. 

Landing back on the Status Overview page, once you verify the data for each form is correct and all OO forms are in Complete status, select 'Submit Progress Report' under the Submit and Print section on the bottom right of the screen.

On the Submit Report - Confirm page, you must:

A. Click the box to certify that the report is filled out accurately to the best of your knowledge

B. Click 'Confirm' to submit your report