NCC Submission

Login to the EHBs (https://grants.hrsa.gov) as Applicant/Grantee using your HRSA EHBs username and password.

Click on the Tasks tab from the top navigation bar in the EHBs. 

You land on the “Pending Tasks - List” page, where you see a Noncompeting Continuation task with a tracking number. This is your NCC Progress Report submission task.

Click “Start/Edit” link under Options to navigate to the NCC Progress Report – Status Overview page. 

This page gives you key information about your NCC Progress Report.

A.    The Header section displays your Grant Information and the Due Date for the NCC Progress Report.
B.    From the Resources links, view the read-only version of the NCC Progress Report (with the last information entered), the Last Notice of Aware (NoA) (Read Only), the Program Instructions (Read Only) and the NCC User Guide (Read Only).
C.   The NCC Progress Report left menu lists the forms needed to complete the NCC Progress Report and their status.

I.    Clicking on the form name navigates you to the selected form.

D.    Expanding the Users with Permission on NCC Progress Report section lists the users with access to the NCC Progress Report and their privileges. These can be of three types:

I.   View Noncompeting Continuations
II.  Edit Noncompeting Continuations
III. Submit Noncompeting Continuations

E.    The NCC Progress Report Status section displays the status of each of the forms.

I.    Clicking on Update under the Options column navigates you to the selected form.

Click on the SF-PPR link from the left menu (or the Update link under Options for the SF-PPR form) to go to the SF-PPR page.

The SF‐PPR form displays the basic award recipient organization information. Confirm the Authorizing Official for the award and update the Authorizing Official (AO) information if necessary.

Click the Save and Continue button to proceed to the SF‐PPR‐2 (Cover Page Continuation) form.

The SF‐PPR‐2 (Cover Page Continuation) form displays project information related to lobbying activities, areas affected by the project, and the Point of Contact (POC) which should be the Principal Investigator/Program Director for the award.  

Update the information on this page as necessary and click the Save and Continue button to proceed to the Program Specific Information form.

If your grant submitted a Standardized Work Plan (SWP) form as part of the initial application and it is reporting quarterly using the QPUs, please refer to the Completing the Program Specific Forms for grants with SWP/QPU (MGATT) instructions to complete the Program Specific Information forms.

If your grant DID NOT submit an SWP as part of the initial application and it is NOT reporting quarterly using the QPUs, please refer to the Completing the Program Specific Forms for grants NOT using MGATT instructions to complete the Program Specific Information forms.

When accessing the Program Specific Forms you land at the Program Specific Information – Status Overview page. This page gives key information about Program Specific forms.

A.    In the Header section you see your Grant Information, Due Date for the QPU submission and Number of Days left or Days Past Due.
B.    From the Resources links you access Last Year’s Program Specific Forms (Read Only – if any), Last NoA (Read Only), Last Awarded Application (Read Only), the Program Instructions (Read Only), the NCC Program Specific User Guide (Read Only) and the Cumulative Program Specific Forms Report (Read Only).
C.    In the NCC Progress Report Status section you see links to update your Project Objectives and Accomplishments, Project Barriers and Resolutions and Technical Assistance Needs forms, Status of your updates (X Not Started, ! In Progress or   Complete) and Last Updated dates for each form.

i.    Clicking on the Project Objectives and Accomplishments link navigates you to the Project Objectives and Accomplishments page.
ii.    Clicking on the Project Barriers and Resolutions link navigates you to the Project Barriers and Resolutions page.
iii.    Clicking the Technical Assistance Needs link navigates you to the Technical Assistance Needs page.

D.    The Forms Overview section displays the Last Updated On with a date & time stamp, and Status of the update.
E.    The Print section allows you to Print the Program Specific forms.
F.    The left menu provides links to navigate to each of the Performance Data forms and also 

I.    Clicking the Program Specific Forms link in the Review section displays the read only format of the Program Specific Forms.
II.    Clicking the Return to NCC link under the All Items/Overview section navigates back to the main NCC Progress Report

From the Program Specific Information - Status Overview page, click on the Project Objectives and Accomplishments link to go to the Project Objectives and Accomplishments page.

The Project Objectives and Accomplishments page displays the Goals, Objectives, Sub-Objectives and Activities planned as specified in the finalized SWP. 

Each activity displays the given status as provided in the Quarterly Progress Update (QPU) that was submitted and reviewed by the Project Officer (PO).  If an activity was not available in a QPU it will display as with a status of N/A and in the case of a QPU not yet submitted or approved by the PO the status will display as “QPU not processed”.

For each Objective, click on the “Add Accomplishment” button to summarize program accomplishments under each objective during this reporting period.

An overlay/popup window is displayed.

Each text field allows for a 5000-character limit, the equivalent of three pages.  When the text is entered, click the “Add Accomplishment” button.

The entered accomplishment is saved and displayed on the Project Objectives and Accomplishments page.

When all the Accomplishments for all the available Objectives are entered, click “Save and Continue” to navigate to the Project Barriers and Resolutions.

If any objective is left without an accomplishment, a validation displays informing that all the objectives must have at least one accomplishment entered. 

From the Program Specific Information - Status Overview page, click the Project Barriers and Resolutions link to go to the Project Barriers and Resolutions page.

You land on the “Project Barriers and Resolutions” page. 

Click the “Add Barrier” button to add a barrier.

The Add Barrier page is displayed.

A.    In the Resolved section, mark if the barrier has been resolved (Yes) or if it remains unresolved (No).
B.    Describe the barriers, problems, or challenges that hampered your project’s ability to successfully implement the approved plan (5,000-character limit).
C.    Detail the activities undertaken to resolve or minimize the effect of these barriers/problems (5,000-character limit).
D.    Link the entered barrier(s) to a specific objective, or multiple objectives, or if the issue is a crosscutting general barrier that is affecting the overall project but not specific to a particular objective, select Project Level.

When the barrier information is entered click “Add Barrier” button.

The entered Barrier is saved and displayed in the Project Barrier and Resolutions page.

If additional barriers need to be entered, click  “Add Barrier”  again and add the information for the new barrier as specified in the previous step.

When all the Barriers are entered, click “Save and Continue” to navigate to the Technical Assistance Needs.

From the Program Specific Information - Status Overview page, click on the Technical Assistance Needs link to go to the Technical Assistance Needs page.

You land on the “Technical Assistance Needs” page. 

Click  “Add Technical Assistance” to add a Technical Assistance Need.

The Add Barrier page is displayed.

A.    Identify and describe any Technical Assistance Needs that HRSA may be able to provide that will assist your organization in meeting project objectives and/or improve performance (5,000-character limit).
B.    Link the entered Technical Assistance Needs to a specific objective, multiple objectives or if the need is a crosscutting general need that is affecting the overall project but not specific to a particular objective, select Project Level.

When the Technical Assistance need is entered, click the “Add Technical Assistance” button.

The entered Technical Assistance Need is saved and displayed on the Technical Assistance Needs page.

To add additional Technical Assistance Needs, click “Add Technical Assistance” again and add the information for the new technical assistance as specified in the previous step.

When all the Technical Assistance Needs are entered, click “Save and Continue” to navigate to the Program Specific Forms – Review page.

Once all the forms are completed, you must access the Program Specific Forms - Review.  The review page can be accessed from the left menu. Click on the Program Specific Forms link to go to the Program Specific Forms - Review page.

The Program Specific Forms - Review page is displayed.

Review the information in the read only page that contains the entered accomplishments, barriers and technical assistance needs. Click “Complete Status” to finish the Program Specific Forms and return to the main NCC Progress Report - Status Overview page.

When accessing the Program Specific Forms you land at the Program Specific Information – Status Overview page. This page gives key information about Program Specific forms.

This section of the report shows the status of:

• • Project Objectives and Accomplishments
  • Project Barriers and Resolutions
  • Technical Assistance Needs

The first required Performance Data section is the Project Objectives and Accomplishments. Instructions for this section are provided directly below the title of the section. Additional instructions are found within the Program Instructions link under the Resources menu.

1. If this is the first NCC Progress Report submission you are completing during your project period, begin by creating a project objective by clicking the ‘+’ button. After the objective is created, enter a Description of Objective and relative Accomplishments for the described objective as indicated below.
2. Ensure you save your work periodically by clicking the Save button before navigating to another objective. Navigating away from this section or the current objective without saving your work results in the loss of entered information.
3. Each text field allows for a 5000 character limit, the equivalent of three pages.
4. Users can only complete this section when at least one objective is created and all validation errors have been resolved. There is no limit on the number of objectives that can be created. The Description of Objective field is required.
5. Newly created objectives can be deleted by clicking the Delete Objective
6. You navigate to the next performance data section by clicking Save and Continue when ready.
7. If there were any objectives created in previous NCC Progress Reports, these objectives will prepopulate in the current year Project Objectives and Accomplishments form and cannot be deleted. The Description of Objective field for these objectives will not be editable. Accomplishments may be edited.

The second section of the Program Specific Information forms is the Project Barriers and Resolutions performance data section. Users list barriers/problems that impeded your project’s ability to implement the approved plan during this reporting period. Also, users must describe the activities undertaken to minimize the effect of these barriers/problems (Figure 4).

Similar to the previous section, instructions, and resource links are found at the top of the page.

1. Ensure you save your work periodically by clicking the Save button before navigating to another barrier. Navigating away from this section or the current barrier without saving your work results in a loss of entered information.
2. Each text field allows for a 5000 character limit, the equivalent of three pages.
3. Users can complete this form without creating any barriers. There is no limit on the number of barriers that can be created. For newly created barriers, the Description of Barrier field is required.
4. Users can indicate that a barrier has been resolved by checking the Resolved checkbox. You will be required to fill in the Activities Taken to Resolve field if this box has been checked.
5. Newly created barriers can be deleted by clicking the Delete Barrier
6. If a barrier is related to one of your project objectives, use the Associate with Objective multi-select dropdown menu to select one or more objectives that the barrier pertains to.
7. If there were any barriers created in previous NCC Progress Reports, these barriers prepopulate in the current year Project Barriers and Resolutions form and cannot be deleted. The Description of Barrier field for these barriers are be editable. Activities Taken to Resolve may be edited.
8. You can navigate to the next performance data section by clicking Save and Continue when ready. This section can only be completed after all validation errors have been resolved.

The final section of the Program Specific Information forms is the Technical Assistance Needs performance data section. In this portion of the required forms users describe any technical assistance needs that assist their organization in meeting project objectives and/or improve performance

1. Ensure you save your work periodically by clicking the Save button before navigating to another section of the report. To navigate away from this section without saving your work will result in a loss of entered information.
2. To create new technical assistance needs, click the ‘+’ button. There is no limit on the number of technical assistance needs that can be created.
3. Newly created technical assistance needs can be deleted by clicking the Delete Technical Assistance Needs button
4. If a technical assistance need is related to one of your project objectives, use the Associate with Objective multi-select dropdown menu to select one or more objectives that the technical assistance need pertains to.
5. The displayed text field allows for a 5000 character limit, the equivalent of 3 pages.
6. Users can complete this section without creating any technical assistance needs. The Description of Technical Assistance Need field is required for newly created technical assistance needs.
7. You can navigate to the review section of the Program Specific Forms by clicking Save and Continue button at the bottom right of the page.

With all three sections of the Program Specific Forms completed it is advisable to review the entered information on the Program Specific Forms – Review page. Users navigate here by clicking Save and Continue from the previous page or by clicking the Program Specific Forms link under the Review section in the left side menu.

This page provides a read only version of the entered information for this portion of the report. If any information is inaccurate or needs editing, navigate back to the appropriate section and make the updates as necessary. Remember to continually save the work before navigating away from any page or section of the report to avoid losing the work.

Users can print these forms if they choose to do so by clicking the Print All Forms button as indicated in the image below.

1. When ready, return to the Status Overview of this section of the report by clicking the Status link in the left side navigation menu as shown above.

Returning to the Program Specific Information - Status Overview page, click the Complete Status link in the left side navigation menu. This will direct back to the overall NCC Progress Report - Status Overview page.

Click the Appendices link from the left menu (or the Update link under Options for the SF-PPR form) to go to the Appendices page.

The Appendices is displayed with the required attachments marked with red asterisk.

Under the Appendices section of the EHBs, recipients are requested to include only the attachments listed below with the NCC Progress Report submission.

Each attachment must contain the Grant Number, Project Title, Organization Name, and Principal Investigator/Program Director Name. Recipients must ensure that each attachment is correctly labeled and attached in the “Appendices” section as follows:

Attachment 1 - Performance Narrative – Required

Attachment 2 - Maintenance of Effort (MOE) and Estimated Unobligated Balance – Required

Attachment 3 - Biographical Sketches and Position Descriptions of New Project Personnel

Attachment 4 - Updated Project Abstract – Required

Attachment 5 - Supplemental Performance Narrative

Attachment 6 - Grantee Initiated Attachment

 NOTE:  Attachments 1, 2, and 4 are required. All other attachments are based on project events occurring during the reporting period. If no changes have occurred, then no other attachments are required. However, the user can submit both supplemental narrative information (Attachment 5) and one self-initiated attachment (Grantee Initiated Attachment 6) considered to be of key importance to the project.

Once all the attachments are uploaded, click “Save and Continue” to review and submit the NCC Progress report.

Note: This step explains the Biographical Sketch as part of the Appendices. For information about the Biographical Sketch section of the Key Contact/Principal page, please refer to the NCC Key Contact/Principal Form help page. These are two different processes. 

Provide Position Descriptions for NEW Project Staff: Position descriptions should include the roles, responsibilities, contact information (e.g. email, mailing address), and qualifications of new project staff hired during the current budget year. Note that a requested change in Project Director (PD) and key personnel is a prior approval action and should not be requested here. 

Attach Biographical Sketches for NEW Key Personnel using the sample Biographical Sketch form.

The biographical sketch may not exceed two pages per person. This 2-page limit includes the table at the top of the first page.

Biographical sketches should follow the format described below. Complete the educational block at the top of the format page and at a minimum complete sections A and B.

Section A: Personal Statement. Briefly describe why the individual’s experience and qualifications make him/her particularly well-suited for his/her role (e.g., PD/PI) in the project that is the subject of the award.

Section B: Positions and Honors. List in chronological order the previous positions, concluding with the present position. List faculty/professional appointments and any honors received. Include present membership on any Federal Government public advisory committee.

Section C: Peer-reviewed publications or manuscripts in press (in chronological order). Applicants are encouraged to limit the list of selected peer-reviewed publications or manuscripts in press to no more than 15. Do not include manuscripts submitted or in preparation. The individual may choose to include selected publications based on date, importance to the field, and/or relevance to the proposed research. Citations that are publicly available in a free, online format may include URLs along with the full reference (note that copies of publicly available publications are not acceptable as appendix material).

Section D: Other Support. List both selected ongoing and completed (during the last three years) research and grant support (Federal or non-Federal support). Begin with any projects relevant to the project funded in this application. Briefly indicate the overall goals of the projects and responsibilities of the Senior/Key Person identified on the Biographical Sketch.

Click on the Review link from the left menu to go to the NCC Progress Report – Review page.

The NCC Progress Report-Review page is displayed, and you can access the read-only pages that were completed for the basic information, program specific information and view the attached appendices.

When ready to submit the NCC Progress Report, click “Proceed to Submit”.

Click the Submit link from the left menu to go to the NCC Progress Report - Submit page

The NCC Progress Report-Submit page is displayed, and you view the status of all the forms, and if needed, click “Update” to access any of the forms in case changes need to be made.

When ready to submit, click  “Submit to HRSA” to navigate to the NCC Progress Report - Confirm Submit page.

Click the check box to certify the submission and then click “Submit Report” to submit the NCC Progress Report to HRSA.

When the report has been successfully submitted, the NCC Progress Report – Submit Result page is displayed, with the success message indicating the report has been submitted and received by HRSA.

To return to the Submissions list, click “Return to List”.

Return to the Tasks tab of the EHBs. From the Task page, click Submissions in the left navigation panel. The NCC Progress Report is no longer displayed to edit.

To locate the submitted report for review, click the All tab above the list of pending submissions

Within the Search Filters options, you can specify the report you are attempting to locate. There are Basic Search Parameters and Advanced Search Parameters. Specify your search criteria as needed and when ready click Search.

Users can export this list of reports to Excel for their records or view the submitted NCC Progress Report by selecting the Noncompeting Continuations link available under the options section.