Medium-Term Trainees Form

Table of Contents

Medium- Term Trainees Form

Form Overview

On the Medium-Term Trainees form, the grantee provides details on medium-term trainees with 40–299 contact hours in the reporting period. The Medium-Term Trainees includes the following sub-categories:

Medium-Term Trainee I: 40 – 149 contact hours during the reporting period
Medium-Term Trainee II: 150 – 299 contact hours during the reporting period
TOTAL number of medium-term trainees: 40 – 299 contact hours during the reporting period

The form will display as “Medium-Term Trainees” under the ‘Training and Workforce Forms’ section on the left menu.

Applicable Report Types

Form	Report Types
Form	NCPR	NCCPR	PPER
Medium-Term Trainees		X	X

The report types are as follows:

New Competing Performance Reports (NCPR)
Non-Competing Continuation Performance Reports (NCCPR)
Project Period End Reports (PPER)

Pre-population

Data will not pre-populate from one report to the next report. The grantee is required to enter the data in each report for this form, if applicable.

Form Sections

Technical Assistance Detail Sheet

In this section, the grantee may expand the accordion menu to view the following details:

Definitions
Instructions

40 – 149 Contact Hours Tab

The grantee may click on this tab and see the following sections:

Trainees With 40 – 299 Contact Hours
Trainees With 40 – 149 Contact Hours During The Reporting Period

Screenshot of Detail sheet

Trainees with 40-299 Contact Hours

In this section within the 40-149 Contact Hours Tab, the grantee must answer the following question:

Total Number of Medium-Term Trainees (Cumulative total of trainees from 40-149 and 150-299 Contact Hours.):

This is an auto calculated field with sum of values entered in Total Number of Trainees with 40-149 Contact Hours and Total Number of Trainees with 150 – 299 Contact Hours.

Screenshot of Contact hours

Trainees With 40 – 149 Contact Hours During The Reporting Period

In this section within the 40-149 Contact Hours Tab, the grantee must answer the following questions:

Total Number

This is a required question, and the grantee must enter the total number of trainees with 40-149 contact hours during the reporting period.
The following validation will display: Enter an integer: 0 - 999,999.

Disciplines (Select all that apply)

This is a required question if the grantee provides a value greater than 0 in Total Number question above. The grantee must indicate one or more disciplines during the reporting period from the checkbox options.
The following validation will display: You are required to select at least one discipline.

NOTE: If the grantee selects Other (Specify), then the grantee must provide the description in 'Other' Disciplines Description field and a validation will display: Provide a description for 'Other'. The Other Description field accepts text, numbers, and special characters (not to exceed 1,000 characters).

Screenshot of Reporting Period

NOTE: Click Save to ensure the information is not lost due to inactivity on the form.

Comments

In this section, the grantee can enter additional information (not to exceed 5,000 characters). The Comments field accepts text, numbers, and special characters.

Screenshot of Comments

The grantee must click on Save or Save and Continue buttons before navigating away from this tab or form to ensure all data entered is saved successfully. If the grantee navigates to the next tab without clicking on Save, data will not be lost, and the grantee can perform the save action in next tab. If the grantee navigates to a different form without clicking on Save, data entered in the tab will be lost.

The Next Tab button will save the validated information and the grantee will navigate to the next tab.
The Save button will save the validated information captured in the form and the grantee will remain on the same form.
The Go to Previous Form button will navigate to the previous form without saving any previously unsaved information.

NOTE: The Save and Continue button will save the validated information and the grantee will navigate to the next form.

150 – 299 Contact Hours Tab

The grantee may click on this tab and see the following sections:

Trainees With 40 – 299 Contact Hours
Trainees With 150 – 299 Contact Hours During The Reporting Period

Trainees with 40-299 Contact Hours

In this section within the 150 - 299 Contact Hours Tab, the grantee must answer the following question:

Total Number of Medium-Term Trainees (Cumulative total of trainees from 40-149 and 150-299 Contact Hours.):

This is an auto calculated field with sum of values entered in Total Number of Trainees with 40-149 Contact Hours and Total Number of Trainees with 150 – 299 Contact Hours.

Screenshot of Second tab

Trainees With 150 – 299 Contact Hours During The Reporting Period

In this section within the 150 - 299 Contact Hours Tab, the grantee must answer the following questions:

Total Number

This is a required question, and the grantee must enter the total number of trainees with 150-299 contact hours during the reporting period. The totals for ethnicity, race and discipline must equal the total number of medium-term trainees with 150-299 contact hours.
The following validation will display: Enter an integer: 0 - 999,999.

NOTE: Click Save to ensure the information is not lost due to inactivity on the form.

Ethnicity (number not percent)

In this section, all questions are required if the grantee provides a value greater than 0 in Total Number question under Trainees With 150 – 299 Contact Hours During The Reporting Period section above and the grantee must answer the following questions:

Hispanic or Latino

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Not Hispanic or Latino

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Choose not to disclose/Unrecorded

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Total

This is an auto calculated field with sum of values entered in each Ethnicity category, and the Total value should match the Total Number of trainees with 150–299 contact hours. The following validation will display above the Total field:

This value should match the total number of trainees with 150-299 contact hours (120)

NOTE: The above value (120) is based on the sample counts used in the screenshot below. This total value is for illustrative purposes only and will differ in the system depending on the values submitted by the grantee.

Screenshot of Ethnicity chart

Race (number not percent)

In this section, all questions are required if the grantee provides a value greater than 0 in Total Number question under Trainees With 150 – 299 Contact Hours During The Reporting Period section above and the grantee must answer the following questions:

American Indian or Alaska Native

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Asian

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Black or African American

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Native Hawaiian or Pacific Islander

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

White

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

More than One Race

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Choose not to disclose/Unrecorded

This is a required question, and the following validation will display: Enter an integer from 0–999,999.

Total

This is an auto calculated field with sum of values entered in each Race category, and the Total value should match the Total Number of trainees with 150–299 contact hours. The following validation will display above the Total field:

This value should match the total number of trainees with 150-299 contact hours (10)

NOTE: The above value (10) is based on the sample counts used in the screenshot below. This total value is for illustrative purposes only and will differ in the system depending on the values submitted by the grantee.

Screenshot of Race chart

Disciplines (number not percent)

In this section, the grantee is required to select at least one discipline if a value greater than 0 is provided in Total Number question under Trainees With 150 – 299 Contact Hours During The Reporting Period section above. The grantee will see a grid under this section with the following columns:

No.
Discipline
'Other' Disciplines Description
Number
Action

No (Serial Number)

This value shows the position of discipline in the series.

Discipline

This is a required question, and the grantee must select a response from the drop-down values. The following validation will display above the dropdown: Provide a response for this field.

NOTE: If the grantee selects Other (Specify) from the Discipline dropdown, then the grantee must provide the description in 'Other' Disciplines Description column and a validation will display: Provide a description for 'Other'. The Other Description field accepts text, numbers, and special characters (not to exceed 100 characters).

Number

This is a required question, and the grantee must enter the number for the disciplines selected. The following validation will display below the integer box: Enter an integer: 0 – 999,999.
The sum of Number entered for all Discipline rows must match the Total Number of trainees with 150-299 contact hours, and the following validation will display below the Total field:

This value should match the total number of trainees with 150-299 contact hours (120)

NOTE: The above value (120) is based on the sample counts used in the screenshot below. This total value is for illustrative purposes only and will differ in the system depending on the values submitted by the grantee.

Action

The grantee may click the X Delete link to delete the entry.

+ Add Row

This button will be available below the grid and the grantee may click on this button to add another row to add disciplines.

Screenshot of Discipline chart

NOTE: Click Save to ensure the information is not lost due to inactivity on the form.

Comments

In this section, the grantee can enter additional information (not to exceed 5,000 characters). The Comments field accepts text, numbers, and special characters.

Screenshot of comments

The grantee must click on Save or Save and Continue buttons before navigating away from this tab or form to ensure all data entered is saved successfully. If the grantee navigates to the previous tab without clicking on Save, data will not be lost, and the grantee can perform the save action in previous tab. If the grantee navigates to a different form without clicking on Save, data entered in the tab will be lost.

The Previous Tab button will save the validated information and the grantee will navigate to the previous tab.
The Save button will save the validated information captured in the form and the grantee will remain on the same form.
The Save and Continue button will save the validated information and the grantee will navigate to the next form.

The Go to Previous Form button will navigate to the previous form without saving any previously unsaved information.

Form-Level Rules and Validations

For New Competing Performance Reports (NCPRs), this form is not applicable.
For Non-Competing Continuation Performance Reports (NCCPRs) and Project Period End Reports (PPERs), the grantee must provide data under the two tabs.
Data checks and validations for all Total Number field:
- Accepts integer values only.
- Accepts a maximum of six digits.
- Does not accept decimal values.
- Does not accept any text values.
Data checks and validations for all the description fields such as ‘Other’ Disciplines Description:
- Fields accept text, numbers, and special characters.
- Fields accept a maximum of 100 characters.

The Comments text box will accept text, numbers, and special characters (not to exceed 5,000 characters).

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