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Short-Term Trainees Form

Form Overview

On the Short-Term Trainees form, the grantee provides details on short-term trainees with less than 40 contact hours in the current reporting year. Continuing Education participants are not counted in this category. The form will display as “Short-Term Trainees” under the ‘Training and Workforce Forms’ section on the left menu.

Applicable Report Types

FormReport Types

NCPR

NCCPR

PPER

Short-Term Trainees
XX

 The report types are as follows:

  • New Competing Performance Reports (NCPR)
  • Non-Competing Continuation Performance Reports (NCCPR)
  • Project Period End Reports (PPER)

Pre-population

Data will not pre-populate from one report to the next report. The grantee is required to enter the data in each report for this form, if applicable.

Form Sections

Short-Term Trainees Detail Sheet

In this section, the grantee may expand the accordion menu to view the following details:

  • Definitions
  • Instructions

 Screenshot of Short term trainees

Short-Term Trainees during the reporting period

In this section, the grantee must answer the following questions:

Total Number

  • This is a required question, and the grantee must enter the total number of trainees during the reporting period.
  • The following validation will display: Enter an integer: 0 - 999,999.

Disciplines (Select all that apply)

  • This is a required question if the grantee provides a value greater than 0 in Total Number question above. The grantee must indicate one or more disciplines during the reporting period from the checkboxes.
  • The following validation will display: You are required to select at least one discipline.

NOTE: If the grantee selects Other (Specify), then the grantee must provide the description in 'Other' Disciplines Description field and a validation will display: Provide a description for 'Other'. The Other Description field accepts text, numbers, and special characters (not to exceed 100 characters).

Screenshot of Disciplines

Comments

In this section, the grantee can enter additional information (not to exceed 5,000 characters). The Comments field accepts text, numbers, and special characters.

Screenshot of comments

The grantee must click on Save or Save and Continue buttons before navigating away from this form to ensure all data entered is saved successfully.

  • The Save button will save the validated information captured in the form and grantee will remain on the same form.
  • The Save and Continue button will save the validated information and grantee will navigate to the next form.
  • The Go to Previous Form button will navigate to the previous form without saving any previously unsaved information.

Form-Level Rules and Validations

  • For New Competing Performance Reports (NCPRs), this form is not applicable.
  • For Non-Competing Continuation Performance Reports (NCCPRs) and Project Period End Reports (PPERs), the grantee must provide data in Short-Term Trainees during the reporting period
  • Data checks and validations for the ‘Other’ Disciplines Description field:
    • Fields accept text, numbers, and special characters.
    • Fields accept a maximum of 100 characters.
  • The Comments text box will accept text, numbers, and special characters (not to exceed 5,000 characters).
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