Healthy Start Monitoring and Evaluation Data System (HSMED) Reports Dashboard

The Healthy Start program has established benchmarks and goals for performance.

The purpose of the Performance Measures dashboard is to present an overview of grantee’s 16 Performance Measures, and the Healthy Start benchmarks for each, to inform data quality assurance and overall program improvement efforts. Summary cards with details on how each Performance Measure is calculated and the counts are also provided.

All performance measure calculations include only “active” participants in the reporting year.

In the case of women participants, a participant is considered as active based on the Primary Participant Enrollment Date in the reporting year (calendar year) Or Other Update Date in the reporting year (calendar year) on any form.

In the case of child participants, a participant is considered as active based on the Child Enrollment Date in the reporting year (calendar year) Or Other Update Date in the reporting year (calendar year) in the parent child form.

The dashboard includes Recipient filter and multi-select filters for Reporting Year and Reporting Month served.

Dashboard summary cards indicate the numerator, denominator, and percentage calculations for each Performance Measure.

The summary card information is dependent on the selected Performance Measure filter. They will identify the values used to determine Performance Measure numerator value, a denominator value, and percentage value. 

On the Performance Measures Dashboard, we consider all the women participants in the denominator whereas the Participants Served Dashboards only includes women where the pregnancy start/end dates can be determined. If the key dates used in the calculation are missing, the participant is excluded from the calculation.

The drop-down menu in the ‘Performance Measure’ filter can be used to select individual Performance Measures and see the counts for each measure in the summary cards. Click on the summary card to create a tooltip link to the Performance Measures Detail dashboard, which provides participant responses for the selected measure.

In this case the summary cards identify the number of women with health insurance (numerator), the number of women overall in the program (denominator), and the resulting percentage of those values.

Note: The Summary cards will display blank or '-' (i.e., no information) to indicate that no participants met the inclusion criteria for that given Performance Measure, and ‘0’ when the metric calculation returns zero to the corresponding filter(s) applied.

Performance Measures Table:

This table provides an overview of all the Performance Measure percentage values for the selected recipient and dates, and the Healthy Start desired benchmarks for each Performance Measure.

‘N/A’ represents the related question does not have a response that clearly fits the don’t know/declined context.

The table also provides the percentage values of the participant responses that are ‘Don’t know’, ‘Declined’, and ‘Missing’. These columns help to identify areas where data collection or entry issues may affect the overall outcome of a performance measure.

Data can be downloaded by clicking on each performance measure in the table.

The Participants Served dashboard provides aggregated counts of participants and a breakdown by Race, Ethnicity, and by Participant Type. All aggregated counts are unduplicated, meaning a participant is only counted once.

The dashboard represents the data in the below categories:

• Newly Enrolled Participants
• Unduplicated Participants Served to Date
• Participants Served by Race
• Participants Served by Ethnicity

The purpose of this dashboard and visualizations is to indicate the number of new participants served during a reporting month, and the total number of unduplicated participants served to date.

The dashboard includes filters for Reporting Month and Reporting Year served. The data will only be displayed from 2020 to the current year. 

The calculation of participants enrolled is based on Background Form Enrollment Dates.

Background Form questions G1, G6, and Parent/Child Form question G10 shall be used to differentiate participants into their respective populations (Pregnant Women, Infants, Children, Non-pregnant women, Men).

New participants served in the reporting month will only be considered pregnant if “Currently Pregnant” is checked for Background Form question G6. If “Currently Pregnant” and any other answers are checked in Background Form G6, they are still to be considered pregnant.

For total participants, if a woman is pregnant in a Calendar Year, she will be considered pregnant for the remainder of the year. If a participant has “Currently Pregnant” and any other answers checked for Background Form question G6, she will be considered pregnant. However, if she does not have “Currently Pregnant” checked, the Background Form question G8 will be checked to see if she has entered the prenatal phase within the Calendar Year. If yes, she will be considered pregnant.

Pregnancy Status is calculated based on prenatal form completion date, post-pregnancy follow-up date, due date columns, and the status is calculated based as follows -

• Prenatal form completion date is used to calculate the pregnancy start date.
• Post-pregnancy follow-up date is used to calculate the pregnancy end date. If there is no post-pregnancy follow up date entered in the system, due date (Q1) + 2 weeks is used to calculate the pregnancy end date.
• Participants’ data is excluded in the dashboard if the prenatal form completion date, post-pregnancy follow-up date, due date data is not available in the system.
• When the prenatal form completion date is not entered in the system, a woman is considered as pregnant in the month of the post-pregnancy follow up date or due date.
• When the post-pregnancy follow-up date or due date data is not entered in the system, a woman is considered as pregnant in the month and year of prenatal form completion date.
• When the prenatal form completion date occurs after post-pregnancy follow-up date or due date, a woman is considered as pregnant in the month and year of post-pregnancy follow-up date or due date.

The aggregate measures are based on the Aggregate Data User Guide and Data Dictionary. Number of New Participants is based off Enrollment Date, while Number of Unduplicated Participants Served accounts for any and all screening/re-screenings in the selected reporting using the HS Data Collection Forms.

The summary cards and tables below will display blank (i.e., no information) if there is no data applicable, 0 when the metric calculation returns zero to the corresponding filter(s) applied.

Dashboard summary cards indicate the number of newly enrolled participants served during a reporting month, broken out into 6 populations:

• Men
• Pregnant Women
• Non-Pregnant Women
• Infants 0-12 months old
• Children 13-17 months old
• Total

Summary cards are organized by participant type and show Men, Pregnant Women, Non-Pregnant Women, Infants 0-12 months, Children 13-17 months, and the total. 

Dashboard summary cards indicate the total number of unduplicated participants served to date, broken out into 6 populations:

• Men
• Pregnant Women
• Non-Pregnant Women
• Infants 0-12 months old
• Children 13-17 months old
• Total

Summary cards are organized by participant type and display Men, Pregnant Women, Non-Pregnant Women, Infants 0-12 months, Children 13-17 months, and the Total.